2020_Week5_Legal_LatePaymentFormat_Info - The second...

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ENG2020 Varieties of English Legal Writing: Payment Letter Format Before we take a look at a sample of a late payment letter , we will try and understand how to draft a payment letter with the help of a format for the same. Your Name Your Organization Organization's Address Date Name of Addressee Addressee's Designation Address Reference: In a brief and concise manner, mention the subject of this letter. Salutation/Greetings Dear Ms./Mr. (addressee)/ To whomsoever it may concern In the first introductory paragraph, mention why you are writing this letter which is to remind the addressee that their payment is overdue for the bill that your firm has sent across on an earlier date. Do mention the date on which your firm had sent the invoice to the addressee. Also remember to send another invoice as an enclosure with the letter with the updated overdue amount.
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Unformatted text preview: The second paragraph should have a request for the payment of the amount by the date as specified by the company. Mention both the amount and the date by which the addressee has to make the payment. Mention that your organization will be forced to take legal action in case the addressee does not make the payment in the time period specified. In the third paragraph, mention that you believe that legal action would be unnecessary. Also mention that the letter should be ignored in case the payment has been made already. Give your contact details in case the addressee needs to contact you for anything. Valediction/Goodbye Yours sincerely, (Signature) (Your name) Nair, T. (2011) Payment letter sample . Retrieved February 27,2012 from ...
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