project-communications-how-to-keep-your-team-engaged-and-informed

Avoid spending large amounts on frequent

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Unformatted text preview: t group. Avoid spending large amounts on frequent communications. Other meetings, such as status review meetings with project teams must be done more often to avoid the project going off the rails. I find that when the project is on track, weekly status review meetings are sufficient. When your project encounters problems, you might want to increase the frequency to better control the work. In extreme cases such as a project rescue, you may need to hold them daily. Tip: when the project is running smoothly and you have an alternate means of identifying completed tasks, don't be afraid to cancel a status review meeting and give the team an hour off! Remember that communications is part of the project work. You should manage that work in your MS Project file like other project tasks, but be sensible - don't overload yourself by tracking every meeting in MS Project. You should be using the "walk around" style of management if your team is collocated, you needn't track each informal meeting you have with individual team members. Use MS Project to help you control the project, not overload yourself with work. Tools and Techniques Tools and techniques include tools you'll use to convey the information, tools you'll use to gather the information, and tools you'll use to store and retrieve the information. Conveyance tools will include e-mail, websites, webcasts, conference calls, video conferencing, public directories, town hall meetings, and graphical tools such as Excel. What you're communicating, how you need to communicate it, and your communication budget will determine which of these tools you'll use. There is one tool that you'll rely on more than any other to manage information about your project: MS Project (or Primavera, if that's the tool your company has selected for use). These tools are referred to as Project Management Information Systems (PMIS) by most PMP Exam preparation courses and in the PMBOK. These tools are capable of capturing, manipulating, and reporting most of your project's relevant information so you need to be very familia...
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This document was uploaded on 12/31/2013.

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