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group. Avoid spending large amounts on frequent communications.
Other meetings, such as status review meetings with project teams must be done more often to
avoid the project going off the rails. I find that when the project is on track, weekly status review
meetings are sufficient. When your project encounters problems, you might want to increase the
frequency to better control the work. In extreme cases such as a project rescue, you may need to
hold them daily. Tip: when the project is running smoothly and you have an alternate means of
identifying completed tasks, don't be afraid to cancel a status review meeting and give the team
an hour off!
Remember that communications is part of the project work. You should manage that work in
your MS Project file like other project tasks, but be sensible - don't overload yourself by tracking
every meeting in MS Project. You should be using the "walk around" style of management if
your team is collocated, you needn't track each informal meeting you have with individual team
members. Use MS Project to help you control the project, not overload yourself with work. Tools and Techniques
Tools and techniques include tools you'll use to convey the information, tools you'll use to gather
the information, and tools you'll use to store and retrieve the information. Conveyance tools will
include e-mail, websites, webcasts, conference calls, video conferencing, public directories, town
hall meetings, and graphical tools such as Excel. What you're communicating, how you need to
communicate it, and your communication budget will determine which of these tools you'll use.
There is one tool that you'll rely on more than any other to manage information about your
project: MS Project (or Primavera, if that's the tool your company has selected for use). These
tools are referred to as Project Management Information Systems (PMIS) by most PMP Exam
preparation courses and in the PMBOK. These tools are capable of capturing, manipulating, and
reporting most of your project's relevant information so you need to be very familia...
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This document was uploaded on 12/31/2013.
- Fall '13
- The Bible