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line graph with the benchmark line of 1.0 and a rolling 6 month tally? You may even want to
mock up some sample reports to let them choose the format.
A project dashboard is a popular instrument for communicating project progress to sponsors and
other senior executives. The dashboard is meant to show the status of your project at a glance
and may consist of the project's SPI, CPI (Cost Performance Index), SV (Schedule Variance),
CV (Cost Variance), PV (Planned Value), AC (Actual Cost), and EV (Earned Value). As a rule,
you shouldn't mix schedule indicators with cost indicators, but you can show schedule and cost
indicators in any combination your sponsor would like. You may also want to include such
things as the top 5 risks, top 5 outstanding issues, metrics on change (number of change requests,
number accepted, number of rejected, total costs, etc.), and quality (number of tests, number
passed, number failed, outstanding bug reports, etc.). You should try to keep your dashboard to a
handful of slides and provide supporting detail in text, or Excel format as backup.
You should repeat the requirements gathering exercise with each group of stakeholders,
weighing their need for information with the project's ability to gather and communicate it. Tip:
share as much of the information reported to the other groups with the project team (the people
actually doing the work of the project) as is possible. Your organisation may have policies or
guidelines around what can and cannot be shared outside executive offices; share as much
information with the team as possible without violating these policies. You'll find sharing
positive reports will boost morale, while sharing negative reports will stop the rumours that will
further erode morale.
3 of 6 Project Communications: How to Keep Your Team Engaged and Informed Be prepared to capture and report information by stakeholder group, department, or sub-project.
The individual groups on your team will want the ability to view their progress in isolation from
the rest of the team. Tip: make sure t...
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This document was uploaded on 12/31/2013.
- Fall '13
- The Bible