8/8/20, 1:16 PMUsing PowerPoint and Alternatives Successfully | Boundless CommunicationsPage 1 of 27Preparing and Using Visual AidsUsing PowerPoint and Alternatives SuccessfullyBoundless Communications
8/8/20, 1:16 PMUsing PowerPoint and Alternatives Successfully | Boundless CommunicationsPage 2 of 27The Advantages and Disadvantages of PowerPointPowerPoint is a quick and easy way to organize ideas and information, but can encourage thecreation of presentations that lack substance.LEARNING OBJECTIVESName the advantages and disadvantages of using PowerPointKEY TAKEAWAYSKey PointsPowerPoint is regarded as the most useful, accessible way to create andpresent visual aids; others believe it has its own mind-set which forcespresenters to spend countless hours thinking in PowerPoint and developingslides.
8/8/20, 1:16 PMUsing PowerPoint and Alternatives Successfully | Boundless CommunicationsPage 3 of 27Advantage—easy to create colorful, attractive designs using the standardtemplates and themes; easy to modify compared to other visual aids, such ascharts, and easy to drag and drop slides to re-order presentation.Advantage—easy to present and maintain eye contact with a large audienceby simply advancing the slides with a keystroke, eliminating the need forhandouts to follow the message.Disadvantage—speakers create slides so they have something to presentrather than outlining, organizing, and focusing on their message.Disadvantage—the linear nature of PowerPoint slides forces the presenter toreduce complex subjects to a set of bullet items which are too weak tosupport decision-making or show the complexity of an issue.Disadvantage—basic equipment required to present. You will need to have acomputer and projection equipment in place to display the slides to theaudience.Key TermsPowerPoint: (noun) an electronic slide presentation created and presentedusing the program (verb) to communicate to (an audience) by electronic slidesbullet points: Bulleted items – known as bullet points – may be short phrases,single sentences, or of paragraph length; used to introduce items in a list.Advantages and Disadvantages of PowerPointPowerPoint—Advantage or Disadvantage for the Presenter?PowerPoint is the most popular presentation software. It is regarded by many as the mostuseful and accessible way to create and present visual aids to the audience.On the other hand, others believe it has created its own mind-set which forces presenters tospend countless hours thinking in PowerPoint and developing slides. A political party has even
8/8/20, 1:16 PMUsing PowerPoint and Alternatives Successfully | Boundless CommunicationsPage 4 of 27