Title: ENCRYPTIONP&P #:Approval Date:Review:AnnualEffective Date:Information TechnologyEncryptionDefinitionThe process of converting data into a secret code. Encryption is the most efficient methodof ensuring data security. You must have access to a secret key or password to decode anencrypted file in order to read it or access it. Unencrypted data is called plain text;encrypted data is referred to as cipher text.Encryption KeyAn encryption key specifies the specific transformation of plain text into cipher text, orvice versa during decryption.Sensitive data and files must be encrypted before being transmitted over networksspecially if risk analysis deems it. When encrypted data is transferred between agencies,the agencies must devise a secure key management procedure that is mutually agreedupon. In the event of a conflict, the Practice should be, in consultation with the PrivacyOfficer or other appropriate personnel. Whom shall establish the criteria. The Practice
