real life activations of the plan and from testing and exercises Incorporate

Real life activations of the plan and from testing

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real-life activations of the plan and from testing and exercises Incorporate changes in policy and philosophy Manage distribution [Name/ Position responsible] Annually Maintain and update Orders of Succession and Delegations of Authority Obtain current incumbents Update rosters and contact information [Name/ Position] Semi-Annually Revise checklists and contact information for Emergency Relocation Team members Update and revise checklists Confirm/update information for members of the Emergency Relocation Team All Court Offices Annually Appoint new members to the Emergency Relocation Team Train new members on their responsibilities Integrate new members into team training [Name/ Position] As needed Maintain A a lternate f F acility readiness Check all systems Verify accessibility Cycle supplies and equipment, as necessary [Name/ Position] Monthly Monitor and maintain vital records management program Monitor volume of materials Assist court staff with updating/removing files All Court Offices Ongoing Train new court staff Include in new employee orientation [Name Position] Within 30 days of appointment Orient new policy officials and senior leadership Brief officials on existence and concepts of the COOP plan Brief officials on their responsibilities under the COOP plan [Name Position] Within 30 days of appointment Plan and conduct E e xercises Conduct internal COOP exercises Conduct joint exercises with other courts Conduct joint exercises with judges and staff [Name Position] Semi-annually As needed National Center for State Courts Sample COOP Plan Draft 1 11/2006Updated 1/8/07 16
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AStrategic Plan for a Comprehensive Emergency Management Program m Part II - Appendix AA COOP Plan Templates 1. 1. Alert and Notification This template identifies the specific means to alert and notify staff that a crisis or disaster is about to occur, or has occurred, and that the COOP plan was activated. Name the person(s), and their position, responsible for initiating the alert and notification process and the processes used. (Note: this could be a public information officer or information technology officer, upon direction from the chief justice, coordinating the activation of an automatic or electronic messaging system.) Pre-scripted messages are helpful in crisis situations because they disseminate the same information and directions to all staff. One person should be responsible for the alert and notification activities to ensure consistency of information. Messages should provide information about the event and instructions to staff and the response teams. Electronic alert and notification systems should be coordinated with the IT staff. If call trees are used, provide detailed information about who initiates the call, the cascade order, and contact information. Similarly, if a combination of methods is used, check that box and describe the combination system in a brief narrative.
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