Assesstment Document Design and development.docx

Now if we want to implement these strategies its

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Now if we want to implement these strategies its important to Make sure you have a timetable for implementation so the changes are incorporated smoothly and efficiently And some important strategies are: - make allowances for feedback and modification - allow for regular monitoring of the implementation Question 18 The phases to produce a document are: -Prepare a first draft -Review and rewrite -Edit the next draft -Prepare the final draft -Produce copies of the Draft Question 19 Readability can be enhanced to improve different aspects of a document or a template, for example they can improve the ways of seeing a template, how you opérate with it, they way of monitoring it, and even the way of writting in it. Question 20 To answer this question I think I Will create a manual procedure that would help to understand how a template, hardware system or whatever is needed to understand a certain type of document, in this manual it Will describe each point very clearly in order to make the users life very easy and the only thing that would have to do is read this manual procedure. Question 21 If we speak about self directed training there is two methods to do it, these are formal and informal, which the formal is ideal for new learners, for example, to learn a new technology or specific procedure and the informal one is ideal for very experienced people
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Part B-Project Some Important procedures that must be mentioned in the Project for entering data are: -confirm the information you are to enter -access the correct file or database using the index -key in the information required -check the information is correct -save the file. Now when you want to put a new folder or a file you need to: 1.Create or assign a name or number to the file according to the BizOps file-naming conventions. 2.Make sure the new file fits into the existing system or is set up logically. 3.Create an index card or entry for the new file 4.Document the new file in a file register or database If we Are Speaking in terms of storage you need to know that
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Information may be stored on USB devices, CDs or external hard drives. Images and videos are stored in the image bank on the BizOps network. Now when there are inactive files you must consider this procedure: 1.Remove inactive records from the active electronic filing system or paper-based system. 2.Use compression software to compress computer files. 3.Store files that are longer used but may be needed in the future in a secondary or separate storage system. 4.Transfer inactive files that have a fixed time period (financial records) at the end of the period. 5.Inactive files must be inspected on a six-monthly basis to determine whether they should be kept or destroyed. And Finally when you want to delete files you must follow this procedure: Files may only be destroyed or deleted by authorised personnel or those instructed to do so. Keep a register of files removed or destroyed or obtain written permission to remove or destroy information. Delete or archive files -that have not been accessed for three years -of personnel who have left the organisation after the period they are legally required to be kept Now when we are speaking about policies you must consider some important things like: -Open and transparent management of personal information
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