Ep rocurement s trategic s ourcing 62 project

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eP ROCUREMENT & S TRATEGIC S OURCING 6.2 PROJECT GOVERNANCE PLAN 6.3 PROJECT MANAGER 6.3.1 PROJECT MANAGER CONTACT INFORMATION 6.3.1 PROJECT MANAGER CONTACT INFORMATION NAME NAME ORGANIZATION ORGANIZATION PHONE #(S) PHONE #(S) EMAIL EMAIL TBD TBD P AGE 27 Executive Sponsor Arturo Jaramillo, Secretary Steering Committee Arturo Jaramillo, Cab Sec Michael Vinyard, Div Director John Prihoda, SHARE Project Manager Anthony Armijo, DFA FCD Director Karen Baltzley, GSD CIO Project Director Karen Baltzley, GSD CIO Project Manager TBD Project Sponsor Michael Vinyard, Director Business Functional Team SPD SMEs Technical Review Team GSD, DoIT, SHARE DFA Financial Control – Appropriation Oversight Vendor Test Team Project Team Mike Vinyard, Chair Ross Boom, SPD Kathy Sanchez, SPD Karen Baltzley, GSD Susan Steinberg, SHARE John Prihoda, SHARE Business Owner Kathy Sanchez, Manager
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eP ROCUREMENT & S TRATEGIC S OURCING 6.3.2 PROJECT MANAGER BACKGROUND 6.3.2 PROJECT MANAGER BACKGROUND TBD 6.4 PROJECT TEAM ROLES AND RESPONSIBILITIES R OLE OLE R ESPONSIBILITY ESPONSIBILITY Executive Project Sponsor The point person for the project within the highest level of the General Services Department. Responsibilities include: Champion the project. Consider potential changes facing the organization and assess the organizational impact Decide which changes will be instituted, communicate priorities and provide resources to ensure success Responsible for creating an environment that enables changes to be made on time and within budget. Participate in planning sessions Member of Steering Committee Ultimate project responsibility Steering Committee Member Is chartered to provide governance over the direction and support of the project. Responsibilities include: Attend and participate in meetings Review and provide comment on presented documentation Balance larger picture versus details of the project Review project funding and expenditures Champion the project Contributes to lessons learned Business Owner The person within each of the participating Divisions who is responsible for all operations and management of any and all activities occurring within the division. Responsibilities Include: Maintain overall project direction and implementation Ensure staff availability P AGE 28
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eP ROCUREMENT & S TRATEGIC S OURCING R OLE OLE R ESPONSIBILITY ESPONSIBILITY Approve expenditure of funds Issue Resolution Empower Project Manager Project Director The person who is responsible for direct oversight of the project to ensure a successful project and the needed resources are available. Responsibilities Include: Maintain overall project direction and implementation Assist in document development Weekly reporting to the Steering Committee Weekly meetings with the Project Manager Follow up on outstanding issues to bring to resolution Project Manager The persons within each of the participating divisions who must make
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