GENERIC HOSPITAL 16 undergo training in customized sessions in groups of 20 to 25. See Table 4 for estimated training schedule. Table 4 – Estimated Timeline for Epic EMR Training in Coordination with Training Phases Training Schedule Duration Start Finish Epic User Support Staff ( Phase I ) 15 Thu 4/5/18 Wed 4/25/18 Epic EMR System Maintenance and Upgrades Staff ( Phase I ) 15 Thu 4/5/18 Wed 4/25/18 Super Users ( Phase 1 ) 15 Thu 4/5/18 Wed 4/25/18 Physicians, Physician’s Assistants, Nurse Practitioners ( Phase I to Phase II ) 20 Mon 1/21/19 Fri 2/15/19 Nurses, Nurse Case Managers, Nursing Assistants, Physical/Occupational Therapists ( Phase I to Phase II ) 20 Mon 2/18/19 Fri 3/15/19 Administrative/Support Staff ( Phase I to Phase II ) 20 Mon 3/18/19 Fri 4/12/19 Epic Go Live Green Vest Support ( Phase II to Phase III ) 60 Mon 4/15/19 Fri 7/5/19 Ongoing Training ( Phase IV ) Indefinite Equipment The incorporation and integration of the Epic EMR system requires an upgrade in IT equipment throughout the entire organization. T he Epic EMR will require two new servers with 4 terabytes of storage capacity each and an interface engine (IE) to effectively integrate the all the disparate departmental ancillaries.Most of the new equipment will be located in the hospital’s existing IT equipment room (servers and IE) and the backup systems will be located off-site in a secure location.
GENERIC HOSPITAL 17 Computers on wheels (COWs) and some new workstation computers will also need to be purchased, along with new software and upgrades, including encryption and systems software, for all of Generic Hospital’s existing computers. Technology will be tested by the IT support team to ensure that every computer and system is compatible with Epic EMR. The Epic Go-Live date was estimated based on an analysis of all the units, departments, clinics, and PCPs to determine when their critical peak times were, as well as when their slowest times were based on patient visits and hospital census. After Epic has officially gone live, a team of practitioners are expected to discuss processes that work efficiently and others that need improvement based on their department on an ongoing basis to continually improve and enhance the Epic functionality and user interface. Collaboration will allow for better improvements to be made or suggestions to be proposed. Management Team The management team spearheading the implementation of Generic Hospitals first EMR includes: Chief Nursing Informatics Officer (CNIO) The CNIO has more than 30 years of experience in the field of frontline nursing, healthcare informatics, and EMR implementation (personal communication). He is a well-known and respected expert in the field of acquiring and implementing EMR systems. He contributed the chapter Assessing the Vendors in Saba & McCormick’s (2015) Essentials of Nursing Informatics 6 th Edition (personal communication). The CNIO grew up in a small community outside of Boston that was home to a large acute care hospital and MEDITECH one of the early electronic health record (EHR) vendors (personal communication). He possessed extensive
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- Spring '15
- Melinda Tolitsky
- electronic medical record, Epic EMR, Generic Hospital