goods_and_service_procurement_practice_guide.doc

Evaluation panel members should possess a range of

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Evaluation panel members should possess a range of skills and experience relevant to the nature of the purchase. Non-public servants that are engaged to provide technical advice or specialist expertise should be designated as an ‘advisor’ and not have voting rights. Refer to the SSC Buyer Alert “Industry Representatives on Evaluation Panels - February 2003” available from www.ssc.wa.gov.au . Procedures and Principles for Evaluation Public authorities engaged in purchasing products and services from the private sector must ensure that their evaluation process meets appropriate probity standards. Evaluation panels are part of these processes, so it is important that panel members are aware of the principles underlying probity. Why Should Evaluation Panel Members be Concerned About the Process? There are two main reasons why members of the evaluation panel should be concerned: Potential suppliers are entitled to a fair process; and Failing to follow a fair process may lead to a judicial review, with a re-tender being required – this would be costly in terms of time and resources. What are the Requirements of Fairness? The following principles must be adhered to in the evaluation process. Appropriate knowledge Before commencing on the evaluation process, the evaluation panel and any supplementary members should have an understanding of: The contents of each response; The selection criteria against which responses will be rated; and 43 Ver. December 2017 Appendix
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The process by which each response will be rated. Relevant considerations The evaluation panel and any supplementary members should consider all relevant considerations related to each response. This would include the supplier’s responses to the selection criteria and all other information suppliers were required to provide. In determining value for money, the panel should also consider any other matters that it considers relevant, e.g. risks associated with the response, financial capacity and capability of the potential supplier. Irrelevant considerations The evaluation process must not be based on irrelevant considerations. This includes hearsay, anecdotes, personal or unsubstantiated views of panel members and information that is not directly relevant to the Request. Bias The evaluation process must be free of bias and any perception of bias. Any connections between an evaluation panel member and a potential supplier must be disclosed to the evaluation panel chairperson. Evaluation panel members and supplementary members should not accept gifts from a potential supplier and should limit contact with potential suppliers during the evaluation process. Any possible issue of bias should be discussed with the evaluation panel chairperson as soon as it arises.
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