Use technology: Software and apps are available to keep you on schedule.Two minute rule: If a task takes less than two minutes, such as filing a paperyou are done using, perform it. This will prevent tiny tasks from piling up.Balance: Schedule your personal life’s needs such as exercise and hobbies.Be flexible: Your schedule is not set in stone. Be ready to adjust it if necessary.Estimated Time10 minutesTopic ObjectiveConsider ways to stay on track.Topic SummaryStaying on TrackDiscuss ways to stay on track.Materials RequiredFlipchart/board and markerPlanning ChecklistNoneRecommended ActivityDiscuss tips and tools that help you stay on track and remain organized. Listthese on the flipchart/board.Stories to ShareShare any personal, relevant stories.Delivery TipsEncourage everyone to participate.Review QuestionsWhat will cause you to go off track?Page 76
Case StudyAllen decided that he was going to become organized. He created SMART goals, prioritized his activities,and established his schedule. His plan began to fall apart by the second day. Allen’s manager gave him anemergency project to finish. His down time was gone, and there was no way that he would be able tokeep up with the schedule he created. Allen decided to stop trying to keep himself organized andfocused on handling the emergency his boss gave him.Estimated Time5 minutesTopic ObjectiveIntroduce the Organizational Skills case study.Topic SummaryCase StudyConsider how to stay organized in the real world.Materials RequiredNonePlanning ChecklistNoneRecommended ActivityDiscuss the results of the case study? How could Allen have handled thesituation?Stories to ShareShare any personal, relevant stories.Delivery TipsEncourage everyone to participate.Review QuestionsWhat was Allen trying to accomplish?Page 77
Module Nine: Review Questions1.Which type of task has the top priority?a)Urgentb)Importantc)Neither urgent or importantd)Urgent and importantTasks given priority are those that have to be completed. They are both urgent and importantbecause they cannot wait.2.Tasks in which tier can wait till the next day?a)2ndtierb)1sttierc)4thtierd)3rdtierThe last tier contains tasks that are neither urgent nor important. Tier four tasks can wait untilthe next day.3.A goal without any type of deadline is not _____.a)Specificb)Timelyc)Relevantd)AttainableSMART goals need to be timely. A specific deadline indicates a timely goal.4.Practice public speaking for a week is not _____.a)Measurableb)Relevantc)Attainabled)SpecificThere is no mention of how long you practice and when. The goal is not measurable.Page 78
5.What do you fill in first for next day’s plan?a)Unfinished tasksb)Appointmentsc)New tasksd)Important tasksMeetings and appointments are not flexible. They must be scheduled first.
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