Pending favorable reviews from all three high schools

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Pending favorable reviews from all three high schools and reasonable contract pricing, the district can extendthis no-cost contract to the district.Central Valley Studios has received favorable reviews and is willing tohold their contract pricing through the contract extension's duration ending June 30, 2022.Administration RecommendsThe administration recommends that we award a contract extension toCentral Valley Studios, Hampshire, ILfor Student Graduation Photography Services for the contract term of April 1, 2021, through June 30, 2022,with the possibility of two 1-year extensions.For your Information OnlyFollow-up to Request by Member:Presented at the following Board Committees:On:EducationFacility/ConstructionPolicy/LegislativeXFinance03/09/2021DisciplineXPresent as 1stReading“New Business”(3/16/2021)XPresent as 2ndReading“Old Business”(3/16/2021)Consent(date)Discuss in Closed Session/On:234
March 2, 2021Mr. Peter HeckCentral Valley StudiosPO Box 10Hampshire, IL60140RFPStudent PhotographyGraduation Day PicturesDear Mr. Heck:District 300 would like to extend our current contract based on the November 29, 2016 RFP submitted byCentral Valley Studios. The contract extension carries the terms, specifications and pricing as originally submitted.The extension will run from April 1, 2021 to June 30, 2022.Special EventsPhotographySpringPackagePricingFallPackagePricingSpringCommissionRateFallCommissionRatePackage 1$ 15.90$ 15.900%0%Package 2$ 15.95$ 15.950%0%TOTAL$ 31.85$ 31.85Sign on BonusNoneIf your firm agrees to hold pricing, the administration will recommend your contract extension to the Board ofEducation for review and award on Tuesday, March 16, 2021.Sincerely,________________________________________Diane White, Director of Purchasing____________________________________Service Contractor Signature____________________________________DateCommunity Unit School District 3002605BUNKER HILL DRIVEALGONQUIN, IL60102Diane C. White, Director of PurchasingPHONE: 847-551-8460 • FAX: 847-551-8463peter heck03/03/2021235
COMMUNITY UNIT SCHOOL DISTRICT NO. 300BOARD of EDUCATION MEMODATE:March 1, 2021TO:Fred Heid, SuperintendentBoard of EducationFROM:Diane WhiteDirector of PurchasingSUBJECT:Approval of District-wide StudentYearbook Contract ExtensionBackgroundOn March 4, 2014, the district issued a Student Yearbook Services RFP. This RFP covered yearbookservices for K-12 grade levels. The BOE approved this three-year contract at its April 14, 2014meeting. The Board of Education approved an extension of the student yearbook contract at the March2020 Board meeting for the contract term of July 1, 2020 - June 30, 2021. The awarded contract pricingis as listed below:Herff JonesHigh School LevelMiddle School LevelElementary Level208pages224Pages256PagesHardcoverSoftCoverHardCoverSoftCoverCalculated base cost$25.00$28.88$29.96$13.15$12.70$13.88$10.27Custom Coverincludedincludedincluded$6.48$6.48$1.16$1.16Total$25.00$28.88$29.96$19.63$19.18$15.04$11.43If Awarded All Buildings -5% Discounted Price forHigh School level$23.75$27.43$28.46Base Yearbook CostPending favorable reviews and pricing, the district can extend this no-district cost contract. Herff Jones

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