goods_and_service_procurement_practice_guide.doc

Tender documentation public authorities must promptly

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Tender documentation Public authorities must promptly provide, on supplier request, tender documentation and any relevant information to permit all suppliers to prepare and submit responsive tenders. This does not include information that would give a supplier or group of suppliers an advantage over competitors in the procurement. Technical specifications Public authorities may not prepare, adopt or apply any technical specification or prescribe any assessment of conformity that has the purpose or the effect of creating unnecessary obstacles to trade between Australia and the United States, Chile, Korea, Japan or Singapore. Where this type of specification is absolutely necessary, words such as ‘or equivalent’ must be included in the specification. Time limit for advertising tenders Public authorities must provide potential suppliers with a minimum of 25 calendar days to prepare and lodge a submission in response to a tender request. Under the following circumstances a public authority may establish a time limit that is less than 25 calendar days but is not less than 10 working days (as required under the State Supply Commission policy Open and Effective Competition ): Where a public authority has published details of the proposed procurement using the Early Tender Advice facility on the Tenders WA system, at least 40 calendar days and not more than 12 months in advance, and these details include a description of the procurement, the estimated timing of the approach to the market, the estimated time limit for the submission of tenders and the procedure to obtain Request documentation; Where the public authority procures commercial property or services 5 ; In the case of second or subsequent approaches to the market for procurement of a recurring nature; or Where a state of urgency substantiated by the public authority renders the required time limit impracticable; and 5 Goods and services of a type that are sold or offered for sale to, and customarily purchased by, non-government buyers for non-government purposes, it includes products and services with modifications customary in the commercial marketplace as well as minor modifications not customarily available in the commercial marketplace. 58 Ver. December 2017 Appendix
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In all cases, provided that the time limit is sufficiently long to enable suppliers to prepare and submit responsive tenders. The 25 day minimum lodgement period must be extended by 5 days for each of the following circumstances: where a government agency has not published invitations to tender electronically; where a government agency does not make tender documentation available electronically; or where a government agency does not accept tenders electronically.
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