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Work Breakdown Structure(WBS)Step 4:Integratingthe WBS with the OrganizationStep 5:Codingthe WBS for the Information System
31Step 4: Integrating the WBSwith the Organization•The WBS does not show who is responsible fordoing the work.The OBS is added to show this.•Organizational Breakdown Structure (OBS) - Depictshow the firm is organized to discharge its workresponsibility for a project•Provides a framework to summarize organization workunit performance•Identifies organization units responsible for workpackages•Ties the organizational units to cost control accounts
32Integration of WBS and OBSThis bottomarea (shown inpink) is theOBSCost accounts are used to track budgets and expenditures
Defining the ProjectStep 1:Defining theProject ScopeStep 2:EstablishingProject PrioritiesStep 3:Creating theWork Breakdown Structure(WBS)Step 4:Integratingthe WBS with the OrganizationStep 5:Codingthe WBS for the Information System
34Step 5: Coding the WBS for the ProjectManagement Information System•WBS Coding System•Numbering system for deliverables/tasks•Defines:•Levels and elements of the WBS•Organization elements•Work packages•Budget and cost information•Allows reports to be consolidated atany level in the organization structure (you can‘roll up’ or ‘drill down’ to the level needed)
Codingthe WBSEXHIBIT 4.5
PBS for Software Development ProjectFIGURE 4.6
Responsibility Matrices•Responsibility Matrix (RM)•Also called a linear responsibility chart.•Summarizes the tasks to be accomplished and who isresponsible for what on the project.•Lists project activities and participants.•Clarifies critical interfaces between unitsand individuals that need coordination.•Provide an means for all participants to view theirresponsibilities and agree on their assignments.•Clarifies the extent or type of authority thatcan be exercised by each participant.
Responsibility Matrix for a MarketResearch ProjectFIGURE 4.7
Responsibility Matrix for the ConveyorBelt ProjectFIGURE 4.8
Stakeholder CommunicationsFIGURE 4.9
Project Communication Plan•What information needs to be collectedand when?•Who will receive the information?•What methods will be used to gatherand store information?•What are the limits, if any, on who has access tocertain kinds of information?•When will the information be communicated?•How will it be communicated?
Information Needs•Project status reports•Deliverable issues•Changes in scope•Team status meetings•Gating decisions•Accepted request changes•Action items•Milestone reports
Developing a Communication Plan1.Stakeholder analysis2.Information needs3.Sources of information4.Dissemination modes5.Responsibility and timing
Shale Oil Research ProjectCommunication PlanFIGURE 4.10