PPCC Training Manual 9 (1).doc

Correction of any deviancies during warranty period

Info icon This preview shows pages 70–73. Sign up to view the full content.

View Full Document Right Arrow Icon
Correction of any deviancies during warranty period or defects liability period Release of performance security and/refund of retention money at expiration of warranty/ defects liability period Release of audit report by the authorized government auditor Preparation of evaluation report as to the performance of the contractor to be used as a future reference Findings and lessons learned from the particular contract to be used as guidance for future procurement in order to avoid pitfalls or shortcomings of the current contract in the future 70
Image of page 70

Info iconThis preview has intentionally blurred sections. Sign up to view the full version.

View Full Document Right Arrow Icon
10.12 Records Keeping Record keeping is an integral part of public procurement. The quality of one's record keeping is also a reflection of his/her professional practice. Good record keeping is a mark of the skilled practitioners, whilst careless or incomplete record keeping often highlights wider problems with the individual's practice. A well maintained system of record keeping is an important management tool. The records should be factual, consistent and accurate. Record keeping in most public sector organization leaves much to be desired. It is a subject that many managers have failed to give requisite attention to or ignored totally. Documents are filed haphazardly or stacked in different offices. The ideal situation is for all documents related to a particular contract to be filed together for easy identification and retrieval. The following are documents to keep records on; A procurement entity -shall maintain a record of the procurement proceedings containing the following information: (a) a brief description of the goods, works or services to be procured, or of the procurement need for which the procurement entity invited proposals or offers; (b) the names and addresses of suppliers or contractors that submitted tenders, proposals, offers or quotations, and the name and address of the supplier or contractor with whom the procurement contract is entered; (c) Information relating to the qualifications, or lack of qualifications of suppliers or contractors that submitted tenders, proposals, offers or quotations; (d) the price, or the basis for determining the price and a summary of the other principal terms and conditions of each tender, proposal, offer or quotation and of the procurement contract if these are known to the procurement entity; (e) a summary of the evaluation and comparison of tenders, proposals , offers or quotations including the application of any margin of preference. (f) if the tenders, proposals, offers or quotations were rejected, a statement to that effect and the grounds for the rejection; (g) if, in procurement proceedings involving methods of procurement other than tendering, those proceedings did not result in a procurement contract, a statement to that effect and the reasons; (h) a statement of the grounds and circumstances on which the procurement 71
Image of page 71
entity relied to justify the selection of the method of procurement used; (i) in the procurement of services the grounds and circumstances on which the
Image of page 72

Info iconThis preview has intentionally blurred sections. Sign up to view the full version.

View Full Document Right Arrow Icon
Image of page 73
This is the end of the preview. Sign up to access the rest of the document.

{[ snackBarMessage ]}

What students are saying

  • Left Quote Icon

    As a current student on this bumpy collegiate pathway, I stumbled upon Course Hero, where I can find study resources for nearly all my courses, get online help from tutors 24/7, and even share my old projects, papers, and lecture notes with other students.

    Student Picture

    Kiran Temple University Fox School of Business ‘17, Course Hero Intern

  • Left Quote Icon

    I cannot even describe how much Course Hero helped me this summer. It’s truly become something I can always rely on and help me. In the end, I was not only able to survive summer classes, but I was able to thrive thanks to Course Hero.

    Student Picture

    Dana University of Pennsylvania ‘17, Course Hero Intern

  • Left Quote Icon

    The ability to access any university’s resources through Course Hero proved invaluable in my case. I was behind on Tulane coursework and actually used UCLA’s materials to help me move forward and get everything together on time.

    Student Picture

    Jill Tulane University ‘16, Course Hero Intern