The production of a new customer newsletter, catalogue or Web site How is a project different to any other work? A continuous process is not a project. The development of a new rent or lettings policy is a project but the subsequent day to day operation of that policy is a continuous process that is usually managed by an individual or a department. Is Project Management relevant to me? If you have been given a specific job to complete then you should consider using the principles of project management if it has the following features:- A defined goal Time, cost and quality (or functionality) constraints Requires expertise and support from other functions Involves a unique (to you or the organisation) scope of work Undertake Project Work Student Handout 25feb16
Using a project team approach will help you to achieve the beneficial gain in a structured, controlled and cost effective way. The Project Life Cycle A typical methodology would involve a number of stages and activities which occur at different parts of the life cycle. The preparation stage involves the project manager and sponsor in the preparation and approval of an outline project justification, plan and project budget. N.B. There is no reason why a project sponsor should not also be the project manager. A senior manager who has a strong business reason to drive the project will have the organisational authority and "clout" with other senior managers and will often make an excellent project manager. The startup stage involves the selection and briefing of the project team and some discussion on the roles and organisation. The Feasibility or Research stage will establish whether the project is feasible and establish the risks and key success measures. Unless the organisation undertakes research or new product development, feasibility often means ‘can this process or technology be cost effectively applied to the organisation or department’, rather than is it generally feasible. It may include the identification of external resources such as specialist consultants or product and service providers who may wish to tender goods, software or services for the project. The work will be undertaken by the team (which may include external consultants) and coordinated by the project manager. This team should consist of the key users or main beneficiaries of the beneficial change the project is delivering (hence the term ‘project deliverables’ or ‘products’. They may be line managers, supervisors or staff with particular skills. They must be the best people available and never those ‘who can be spared’ because they have difficult or awkward personalities. The object is to build a team that is better than the sum of the individuals.
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