Dfars 2047103 separate delivery schedule i the fact

This preview shows page 36 - 46 out of 67 pages.

DFARS 204.7103
Separate delivery schedule (i) The fact that there is more than one delivery date, destination, performance date, or performance point may be a determining factor in the decision as to whether to establish more than one contract line item. (ii) If a contract line item has more than one destination or delivery date, the contracting officer may create individual contract line items for the different destinations or delivery dates, or may specify the different delivery dates for the units by destination in the delivery schedule. DFARS 204.7103
Working Definition of What Constitutes a Proper Line Item Performance or delivery must not be divisible except by the quantity, i.e. if you can deliver part of one unit separately, it needs to be a separate item Thus, a shipment must contain a whole number quantity of each line item delivered
Common Problems
“lot” Current Practice Contract CLIN for “1” Lot – Lot actually consists of a variety of items and quantities delivered over time – Conflicts with DFARS definition of a line item – Intermittent deliveries against the CLIN specify lot quantity of “0”, but are actually 1 or more individual items (also known as “0” Lot) – The amount to be paid per delivery is ambiguous – What is being accepted is ambiguous – Lot may include like items or unlike items
Zero Lot – Infinite Issues Zero Lot = Lot is the unit of issue, quantity is 1, but there are multiple deliveries “0” lot sent to MOCAS – Payment is for the total value of the lot – No mechanism to report a partial acceptance – Only reconciled at contract closeout IUID Registry – Could capture each IUID record, however – – Each Unit Acquisition Cost recorded would be the total value of the proportionate lot
Zero Lot – Infinite Issues • WAWF – Could divide the price for the lot by the actual quantity, however – – There is no way to know if the items are “like” or “unlike” (should the distribution be equal?) Would need to add – – Actual Unit of Measure – Actual Unit Acquisition Cost
Lot line items - Conclusion Line Items with a unit of issue of lot should be used only by exception In most cases, subline items or an exhibit should be used to denote the actual deliverables and schedule There are no NSNs with a unit of issue of lot, so buying any form of supply that way is probably a mistake When selecting the unit of issue, how the item is to be delivered is paramount
Kits – A Similar Problem Current Contract Construction – CLIN = Kit – Kit includes multiple, usually dissimilar items – Items are not separately priced – Varying quantities – May be shipped in multiple shipments – Kit is not considered “received” until all shipments are received – “kit by set”
Kit Issues Per the UID DFARS, the CLIN may exceed $5,000, requiring UID of the kit The kit needs to be a discrete deliverable Cannot record partial acceptance of the kit in WAWF WAWF requires a single shipment per 856 transaction Cannot record more than one RFID associated with a quantity of 1

  • Left Quote Icon

    Student Picture

  • Left Quote Icon

    Student Picture

  • Left Quote Icon

    Student Picture