Alternatively relegating pre 1981 bound journals ie

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journal volumes) being freed up for future years growth. Alternatively relegating pre 1981 bound journals, i.e. 1971-1980, would free up 1339 metres (or approximately 42,000 bound journal volumes). Ceased or Cancelled Journals Journals that have ceased publication or have been cancelled could be sent to storage however the volume of these is undoubtedly lower than either of the options above. Further investigation is necessary to determine shelving gains from this option. 6
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Print for Online Versions The Libraries’ electronic collections are considerable and growing. All material, for which electronic versions exist, might be considered for relegation. Further investigation is necessary to determine shelving gains from this option. It is clear that relegation will be necessary on an on-going basis. It would be poor practice to relegate large quantities of materials when the need to do so is unnecessary. Appendix 1 illustrates the time frames for necessary relegation for the Main Library and the branches based on 85% occupancy, projected growth rates and existing shelving capacity. Relegating material well in advance of reaching the 85% capacity will be discouraged. G Arranging the Storage Collections Due to the limitations associated with the existing storage facilities, the physical arrangement for these provides the greatest challenge. What lies foremost in the minds of the Taskforce is the need to maximize the usage of the limited space available while at the same time providing for optimal retrieval. As the storage facilities are not accessible to users, some degree of flexibility is possible. Three of our Principles for Storage Collections relate to storage arrangement. To recap, these are: 3 Collections should be combined and arranged in a single sequence utilising some form of sequential numbering as a locator whenever possible; 4 Material of a similar size should be sorted and shelved together; and 5 Space-wasting arbitrary allocations of storage space to particular collections/departments will no longer exist. It is therefore recommended that each storage facility be arranged in one single sequence grouped by size per storage facility. It is further recommended that each sequence integrate, where applicable, journals and monographs, Western and East Asian languages BUT that non- print formats, Special Collections, accompanying and fragile materials be filed separately. This option almost entirely removes the compartmentalization mentality and the need for allocating estimated space for future growth of these compartments as is evident in the existing arrangement. There are, however, significant resource implications attached to this and the degree to which it may be implemented could depend on the cost involved. Specifically, it must be asked at what point should the sequential system be adopted? Should all relegated material be allocated this numerical sequence or should it only be assigned to those materials placed into storage in the future. Materials that are currently in storage are organized according to some classification scheme within an existing collection.
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