goods_and_service_procurement_practice_guide.doc

Public authorities with projects that meet any of the

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Public authorities with projects that meet any of the criteria outlined above are required to contact the Department of Finance at the earliest opportunity in the project life cycle, and definitely before business case approval. Public authorities can request a review for a project that does not meet any of the criteria outlined above, but is considered high risk. Exemption from mandatory review Where a project meets any of the criteria outlined above, and a public authority does not wish to undertake a review, the public authority may apply for an exemption. Public authorities seeking an exemption must complete a risk assessment, and forward the assessment to Finance for consideration. Please contact the Finance Gateway Unit for the risk assessment document. Review process A Gateway review process examines key decision points or ‘gates’ that naturally arise in a programs and projects lifecycle. Six decision points form the structured methodology for the Gateway process: Strategic Assessment - to confirm business strategy and need; Business Case - to confirm business justification; Readiness for Market - to confirm procurement method and sources of supply; Tender Decision - to confirm investment decision; Readiness for Service - to confirm the readiness of the organisation to implement the business changes; and Benefits Evaluation - to confirm ‘in service’ benefits. The primary purpose of a review is to add value to the project team’s existing expertise and by offering recommendations aimed at successful delivery of the project. A team of 3-4 independent reviewers from the public and private sector conduct reviews. In a short period consisting of between 3-5 days, reviewers examine project documentation and interview stakeholders to assess the strength of project management controls, governance and stakeholder management for the project’s life stage. 31 Ver. December 2017 Appendix
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The agency project owner or Senior Responsible Owner (SRO) is then presented with a final report, providing recommendations along with a Red Amber Green (RAG) coding for each one. The RAG rating system is based on the critical and urgent action required to implement recommendations for successful project management and delivery performance. For further information on Gateway reviews and the process visit the Finance website at: http://www.finance.wa.gov.au/cms/Government_Procurement/Gateway/Gateway.aspx or contact the Finance Gateway Unit at [email protected] . 32 Ver. December 2017 Appendix
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Appendix – Procurement Plans A procurement plan is a comprehensive document that outlines the stages in the project and how they will be managed. This should build upon any business case that may have already been developed.
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