goods_and_service_procurement_practice_guide.doc

In the event of any inconsistency between this guide

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In the event of any inconsistency between this Guide and the supply policies, compliance with the policies takes precedence. All supply policies can be viewed at the SSC’s website at www.ssc.wa.gov.au . 3 Ver. December 2017
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Public Authorities’ Delegations for Purchasing The SSC delegates its purchasing and contracting authority to public authorities under the jurisdiction of the State Supply Commission Act (1991) (the Act). Under the Act, the authority to purchase resides with the Accountable Authority. This is the officer responsible for the purchasing undertaken by a public authority, and is usually the public authority’s Director General, Chief Executive Officer or their delegate. Public authorities under the jurisdiction of the Act are issued with an unlimited partial exemption, and a special condition of the partial exemption is that Finance must be involved in all purchases or contract variations valued at $250,000 and above 1 . The Finance procurement team works with the public authorities to facilitate the desired outcomes for strategic purchases, using a best practice framework. The key concept to appreciate is that, although the procurement process is facilitated by Finance, responsibility for the purchase remains with the Accountable Authority. The State Supply Commission is responsible for setting supply policy for the procurement of goods and services. Public Authorities are required to comply with these policies when they procure goods and services. All supply policies may be viewed at www.ssc.wa.gov.au . There are three public authorities that can procure products and/or services to any value without involvement by Finance or the State Tender Review Committee. However, they must comply with SSC and government procurement policies. These agencies are: Public Transport Authority; Main Roads Western Australia; and Insurance Commission of Western Australia. Finance has been issued with a delegation that allows it to develop and manage whole of government Common Use Arrangements (CUAs) and to purchase products and/or services on behalf of public authorities. For more information please refer to the Appendix - Common Use Arrangements. 1 Upon application by the public authority, the State Supply Commission may accredit the partially exempt public authority to procure independently to a higher value. If so accredited, the public authority would be issued with a partial exemption that reflects this higher value. 4 Ver. December 2017
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Structure of the Guide The first part of the guide has been structured in line with the financial thresholds set out in the State Supply Commission’s Open & Effective Competition policy. Even though all procurement has some common elements, the best practice requirements for each purchase will vary depending on the size and complexity of each purchase.
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