Indicate the date and time anything is written Never back date anything that is

Indicate the date and time anything is written never

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Indicate the date and time anything is written. Never back date anything that is written. In other words, do not infer or state that something was written on an earlier date than it was actually written. 8. In the event counselors realize that documentation should have been occurring sooner, they should write a summary of what has happened up to that point in time. Include as much detail as can be remembered. The date and time the summary was written should be included on the summary. 9. Maintain a documentation file that includes the originals of notes written to counselors, copies of notes written by counselors to others, copies of relevant papers counselors cannot keep for themselves, and other papers that might be relevant to the situation. 10. Records kept for documentation should be kept secure in a locked file drawer or cabinet. If counselors agree to provide copies of their files, they should never release originals of their records, only copies. Theodore P. Remley, Jr., JD, PhD, LPC, LMFT ∞ Our Lady of Holy Cross College ∞ New Orleans, Louisiana [email protected] Page 16
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HIGHLIGHTS from the "BUCKLEY AMENDMENT" or FAMILY EDUCATIONAL AND PRIVACY RIGHTS ACT (FERPA) The entire text of the Buckley Amendment can be found in the United States Code (which is available in most school and public libraries) at 20 U.S.C. 1232(g). 1. Federal funding will be denied to educational agencies or institutions that deny or prevent parents of students the right to inspect and review the education records of their children. Access to records must be granted within 45 days of a request. (a.1.A.) 2. Educational agencies or institutions must grant a hearing to parents if they wish to challenge the contents of their child's records if they feel the records contain information that is "inaccurate, misleading, or otherwise in violation of the privacy or other rights of students." (a.2.) 3. The rules regarding inspection of educational records do not extend to records "which are in the sole possession of the maker thereof and which are not accessible or revealed to any other person except a substitute." (a.4.B.i.) 4. The rules regarding inspection of educational records also do not extend to records of students who are 18 or older or who are attending a postsecondary institution if the records were "made or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting in his professional or paraprofessional capacity, or assisting in that capacity, and which are made, maintained, or used only in connection with the provision of treatment to the student." These records can be personally reviewed by a physician or other appropriate professional of the student's choice. (a.4.B.iv.) 5. Directory information may be published without specific consent, but parents must be given the opportunity to object to such information being published after having been informed of the type of information that is anticipated being published. Directory information includes the following:
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