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Figure 5-6. Intranet Gantt Chart Organized by Project Management Process GroupsInformation Technology Project Management, Seventh Edition48
Using guidelines: Some organizations, like the DOD, provide guidelines for preparing WBSsThe analogy approach: Review WBSs of similar projects and tailor to your projectThe top-down approach: Start with the largest items of the project and break them downThe bottom-up approach: Start with the specific tasks and roll them upMind-mapping approach: Mind mapping is a technique that uses branches radiating out from a core idea to structure thoughts and ideasApproaches to Developing WBSsInformation Technology Project Management, Seventh Edition49
Figure 5-7. Sample Mind-Mapping Approach for Creating a WBSInformation Technology Project Management, Seventh Edition50
WBS DictionaryDetailed deliverable, activity, and scheduling information about each component in WBSMay includeCode of account identifierDescription of workAssumptions and constraintsResponsible organizationSchedule milestones, activitiesResources requiredCost estimatesQuality requirementsAcceptance criteriaTechnical referencesAgreement information
WBS DictionaryWork detail – narrative description of work processes and proceduresInputs – work products from other activitiesOutputs – products or results of this activityRoles and responsibilities – how team members will work with each otherDuration – estimated calendar time activity will takeResources required – people, funds, equipment, facilities, raw materials, etc.
A unit of work should appear at only one place in the WBS.The work content of a WBS item is the sum of the WBS items below itA WBS item is the responsibility of only one individual, even though many people may be working on itThe WBS must be consistent with the way in which work is actually going to be performed; it should serve the project team first, and other purposes only if practicalAdvice for Creating a WBS and WBS DictionaryInformation Technology Project Management, Seventh Edition54
Project team members should be involved in developing the WBS to ensure consistency and buy-inEach WBS item must be documented in a WBS dictionary to ensure accurate understanding of the scope of work included and not included in that itemThe WBS must be a flexible tool to accommodate inevitable changes while properly maintaining control of the work content in the project according to the scope statementAdvice for Creating a WBS and WBS Dictionary (cont’d)Information Technology Project Management, Seventh Edition55
Project Documents UpdateRequirements document to include approved changeAssumption log
Bullet Points for PMP ExamCreate WBS process is important part of examWBS is created by decomposing large work products into work packagesWBS dictionary is description of each work package listed in WBS