Logistics EV302.doc

To avoid this from happening they had set cameras

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the performer and it can even distract the audience. To avoid this from happening they had set cameras recording the audience and four cameras by the stage recording the event from different angles. Since the stage was lit. The movement of the production crew as well as the television power requirements can also distract the event therefore had to be tested beforehand, which was successfully achieved. 9
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Staffing The organizers had to make sure that the staff that was required knew what to do on the day. This was achieved by employing people with previous experience for event like this one. All the staff that was provided by the venue itself was all trained and they knew what they had to do. However 2 days prior to the event they all met and went through all the timings and procedures that needed to be carried out on the day. People in the food and beverage area for example had to know what time to be there and what time the break was. In case of any emergency all the staff were provided by walky-talkies so they could communicate with each. Access routes Routes had to be provided for all emergency vehicles, security and for the performers. This was found in the back of the arena with a separate entrance and only people with special access were aloud to enter; a security guard controlled this. Waste Management Cleaning staff was provided by the venue in order to clean everything once the performance ended. Due to the fact that this event was held inside and it is a brand new arena, people were not allowed to take bottles inside and even the drinks bought in the venue were poured into plastic cups. Bins were located all over the venue to avoid littering and a number of staff cleaned the whole venue afterwards. Authority licenses The event organizers had to make sure that they have all the necessary licenses needed. Most of it is already provided by the venue itself, however a contract had to be signed saying that they agree with all the rules and regulations of the venue. The organizers had to make sure that they have valid authority licenses for the TV Company coming and had to be presented to the Head of Security. Also had to apply for production rights for playing music at the venue. Contacting the ‘Division of Programme Licensing of ARTISJUS Hungarian Copyright Protection Office Association’ did this. 10
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Conclusion Overall the event was a great success, they managed to attract the desired number of people, thanks to the marketing and ticketing departments. No fights occurred during the event and the security guards knew exactly what they were doing. No major queuing problems occurred since everyone was distributed to different entrances, which really speeded thing up. The sound and music effects were amazing and everything was done as planned. This was due to the fact of practices and making sure everyone knew what they had to do as well as the success of detailed planning. 11
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  • Fall '19
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