goods_and_service_procurement_practice_guide.doc

Step 7 closure and review a contract review process

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Step 7 – Closure and Review A contract review process should be conducted at the completion of the contract, and prior to or concurrently with any new contract process. The outcome from this process should establish a clear understanding of future requirements and the information necessary to select the best course of action. A new contract should be tendered and awarded prior to the completion of the current contract where there is an ongoing need for the products and/or services covered by the existing contract. The commencement of the new contract should coincide with the expiry of the existing contract. Finance has developed two contract review templates that can be accessed from the Finance website at www.finance.wa.gov.au under Government Procurement > Templates and Guidelines > Goods and Services Templates, Guides and Conditions of Contract. For more information and guidelines on good contract management, see Appendix - Contract Management. 29 Ver. December 2017
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Appendix – Standard Documents and Templates The Finance Government Procurement business unit maintains a range of standard documents and templates in support of the Procurement Practice Guide. These documents and templates provide practical assistance to public authorities in all phases of the contracting process - from planning and forming a contract through to its operational management. The documents and templates provide a standard format across the public sector, which will give consistency and efficiency to both buyers and suppliers in government contracting. Finance Government Procurement is the custodian of the development and ongoing management of the documents and templates in conjunction with the State Solicitor’s Office. These documents and templates are mandatory for purchases where Finance manage the administrative aspects of the purchase in accordance with arrangements that the Director General, Department of Finance has agreed with public authorities. The list of available documents and templates can be found at www.finance.wa.gov.au under Government Procurement > Templates and Guidelines > Goods and Services Templates, Guides and Conditions of Contract. If you have any queries about these documents or templates, please contact the Finance Procurement Policy and Governance Unit at [email protected] or (08) 6551 1500. 30 Ver. December 2017 Appendix
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Appendix – Gateway Reviews Mandatory Gateway reviews Premier’s Circular 2016/05 requires public authorities to complete Gateway reviews at appropriate stages for: Infrastructure projects valued at $100 million (inclusive of GST) and above; ICT projects valued at $10 million (inclusive of GST) and above; and Other projects identified by the Department of Treasury.
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