2 Monthly Roll up overview from Project Manager to Sponsor and Steering

2 monthly roll up overview from project manager to

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2. Monthly Roll-up overview from Project Manager to Sponsor and Steering Committee via monthly progress meeting. Both reports will include estimates of actuals vs projected budget calculations. Provide information of any known (positive or negative) variances. Further information on expectations and strategy will be given in the sections below. Cost Variance Response Process The WRPS project has identified the following appropriate variances in an effort to keep the project on track and at or under budget. Project Sponsor and Project Manager would like to see a Schedule Performance Index (SPI) higher than 0.8 if the SPI dropped below 0.8 and the project manager is expected to receive prompt notice. This approach is based on the PMBOK information of “An SPI value less than 1.0 indicates less work was completed than was planned. An SPI greater than 1.0 indicates that more work was completed than was planned”. In comparison to the SPI, the Cost Performance Index (CPI) will also be used by the teams to determine the budget spending, and the Project Manager and Project Sponsor have also established acceptable limits for this metric at 0.8, equivalent to the SPI, if the CPI project slips below 0.8, and the project manager is expected to receive prompt notice on the same grounds as above.
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Cost Change Control After notice, the Project Manager will arrange a request for the preparation of a corrective action plan and strategies for resolution. This will be forwarded along with a motion for change control if the project manager, project sponsor and steering committee are required to evaluate it. Upon implementation of the corrective action plan and any related checks on improvements, the project schedule will be revised accordingly. Project Budget The WRPS initiative has a cumulative $9,700,000 dollar budget. It covers the overall operating budget, the software kit Out of the box, the program configuration to satisfy regulatory / compliance requirements, the personalized platform bundle to suit the specific requirements of the eight police agencies, as well as the management and updating of both for a span of one year. Budget Category Cost Estimate Total Budget Internal Operations $100,000 $100,000 Software (Out of Box) $3,850,000 $3,850,000 Software (Customization for CIMS, CAD and RMS) $3,750,000 $3,750,000 Vendor Website Package $500,000 $500,000 Vendor Website (Customization for 8 agencies @ $50,000 per) $400,000 $400,000 Hosting and Maintenance $1,000,000 $1,000,000 Total Budget $9,700,000 Table 2, Project Budget Breakdown Project Procurement Management Introduction
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The Procurement Management plan is “the process of documenting project procurement decisions, specifying the approach, and identifying potential sellers” (Project Management Institute., 2013). Definition of Procurements The Procurement Plan for the WRPS project includes the details for the procurement of the software, customization of the software, website package and customization for the package as well as the hosting and maintenance of both for a period of one year to meet the requirements of the WRPS project.
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