Learning processes which are discussed in more detail

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learning processes, which are discussed in more detail in Chapter 7 . 5.3. JOINT EVALUATIONS v In general, joint evaluations can be conducted within the context of any kind of evaluation and in partnership between UNDP and donors, governments or other partners. Suggested steps in planning and conducting a joint evaluation—whether outcome or otherwise—are as follows: 1. Agree on the Scope. As the first step in a joint evaluation, the scope should be defined jointly by the organizers of the evaluation. Priority areas of concern as well as mutual interests – which are not always necessarily the same – should be clearly identified. Practical issues that should be clarified include the project, outcome, etc. to be evaluated, the issues to be covered and the time frame of the exercise. 2. Divide the Labor. As one of the first steps after selecting of the scope of the evaluation, the senior management of the UNDP country office should agree on a decision-making arrangement among the actors and on how the labor will be divided among them. This involves determining who will take the lead role in each of the subsequent steps in the evaluation—in other words, appointing “Task Managers”. For example, one partner might be tasked with taking the lead in drafting the TOR, another in recruiting the team and another in making the logistical arrangements for the mission. Field visits may involve respective parties gathering data in different locales simultaneously.
Handbook on Monitoring and Evaluating for Results NOT EDITED – FINAL DRAFT – January 2002 34 Be prepared to adapt to different institutional approaches to evaluation. Take account of possible delays in this regard when planning the timetable for the evaluation. Different donors even within the same country can have different administrative, political, financial and methodological practices that delay the process. Be clear on respective responsibilities during the field visit(s) – be attentive to detail. Who – or which organization – is responsible for funding the transportation of the experts from one site to another? Who will keep track of the “individuals met” list so that there is a well-documented account at the conclusion of the exercise? Which side will collect the documents during the field visit and how will those documents reach the other experts during subsequent analysis in respective home countries? 3. Select the Funding Modality. There are a number of funding modalities available for joint evaluations. The more preferable of these to UNDP is for the partner(s) to contribute financial support for the evaluation into a pool of funds (akin to a trust fund) that is administered by UNDP and that covers all costs related to the exercise. A second option is for the partner(s) to finance certain components of the evaluation while UNDP covers others (akin to parallel financing). While this is sometimes necessary due to financial rules of partners, it does require additional time and administrative processing.

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