As a minimum the contractors proposal must include

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Contemporary Project Management
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Chapter 13 / Exercise 9
Contemporary Project Management
Kloppenborg
Expert Verified
As a minimum, the contractor’s proposal must include the following: o Approach A discussion that indicates the contractor clearly understands the RFP and what is expected. Also, a detailed discussion of the contractor’s approach to conducting the project and a detailed description of each task and how it will be accomplished. o Deliverables A description of each deliverable the contractor will provide. o Schedule A bar chart or network diagram showing the weekly schedule of the detailed tasks to be performed in order to complete the project by the required project finish date. o Experience A discussion of recent similar projects the contractor has performed, including customer names, addresses, and phone numbers. o Staffing The names and detailed resumes of the specific individuals who will be assigned to work on the project and highlights of their experience on similar projects. o Costs The total fixed price must be stated and supported by a detailed breakdown of hours and an hourly cost rate for each person who will be assigned to the project. Additionally, an itemized list of all direct expenses must be included. 2. Proposal Evaluation Criteria AJACKS Information Services Company will evaluate all contractor proposals according to the following criteria: a. Approach (30%) The approach and methodology the contractor proposes to conduct the survey and analyze the results. b. Experience (30%) The experience of the contractor and the staff assigned to the project in performing similar projects. c. Price (30%) The fixed price of the contractor’s proposal. d. Schedule (10%) The detail and overall duration of the contractor’s proposed schedule to complete the project on or before the required project finish date. 2-5 Soliciting Proposals Once the RFP has been prepared, the customer solicits proposals by notifying potential contractors that the RFP is available. One way for customers to do this is by identifying a selected group of contractors in advance and sending each of them a copy of the RFP. For example, a customer who has prepared an RFP for designing and building a customized piece of automated testing equipment might send it to several well-known companies (contractors) that specialize in producing such equipment. Another approach to soliciting potential contractors is for the customer to provide information on certain websites and in relevant business newspapers that the RFP is available and give instructions on how interested contractors can obtain or download a copy. For example, federal government agencies announce their RFPs on the Federal Business Opportunities website.
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Contemporary Project Management
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Chapter 13 / Exercise 9
Contemporary Project Management
Kloppenborg
Expert Verified
Business customers and contractors consider the RFP/proposal process to be a competitive situation. Customers should be careful not to provide one or more of the contractors with information that is not provided to all interested contractors. Therefore, during the proposal development phase, customers may not want to answer questions from individual contractors

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