As a minimum, the contractor’s proposal must include the following:
A discussion that indicates the contractor clearly understands the RFP and what is expected. Also, a detailed
discussion of the contractor’s approach to conducting the project and a detailed description of each task and
how it will be accomplished.
A description of each deliverable the contractor will provide.
A bar chart or network diagram showing the weekly schedule of the detailed tasks to be performed in order to
complete the project by the required project finish date.
A discussion of recent similar projects the contractor has performed, including customer names, addresses,
and phone numbers.
The names and detailed resumes of the specific individuals who will be assigned to work on the project and
highlights of their experience on similar projects.
The total fixed price must be stated and supported by a detailed breakdown of hours and an hourly cost rate
for each person who will be assigned to the project. Additionally, an itemized list of all direct expenses must
Proposal Evaluation Criteria
AJACKS Information Services Company will evaluate all contractor proposals according to the following
The approach and methodology the contractor proposes to conduct the survey and analyze the results.
The experience of the contractor and the staff assigned to the project in performing similar projects.
The fixed price of the contractor’s proposal.
The detail and overall duration of the contractor’s proposed schedule to complete the project on or before the
required project finish date.
Once the RFP has been prepared, the customer solicits proposals by notifying potential
contractors that the RFP is available. One way for customers to do this is by identifying a selected
group of contractors in advance and sending each of them a copy of the RFP. For example, a
customer who has prepared an RFP for designing and building a customized piece of automated
testing equipment might send it to several well-known companies (contractors) that specialize in
producing such equipment. Another approach to soliciting potential contractors is for the
customer to provide information on certain websites and in relevant business newspapers that the
RFP is available and give instructions on how interested contractors can obtain or download a
copy. For example, federal government agencies announce their RFPs on the