3. Code of practice: It is a set of rules about how to run the organization. It is very important to address the rules to people. 4. Privacy laws: Privacy laws are important. Many business transactions rely on a business collecting and using customers’ personal information. While conducting meeting, we need to be careful about privacy of people, need to get permission before addressing them 5. Copyright: we need to be aware of using the information from other source so, need to gain their permission before using someone else creation. 6. Occupational health and safety: It regard, the health and safety of employee. So, it is very important to address the WHS law of the state in the meeting. UIA/ Developed by Enhance Your Future Pty Ltd 13 BSBADM502 - Manage meetings Version 2.2
Task 5 Then you are to complete the following exercises: Outline meeting terminology, structures, arrangements following are the meeting terminologies: Agenda, Amendment, Apologies, Brainstorming, Business Arising, Chair, Consensus, Constitution. Structure is the way in which both the information and the participants are organised to achieve the purpose/objectives of the meeting. The arrangements for a meeting are the things which need to be done before a meeting takes place, in order to ensure that the meeting is able to happen, that all of the participants are able to attend and all of the resources which are needed for the meeting are available. Outline responsibilities of the chairperson and explain group dynamics in relation to managing meetings The role of chair can be rotated so that everyone has the opportunity to act as chair. It is important for the chairperson to pay attention to the group dynamics that are just as important and that underpin every discussion, every meeting to make sure the meeting runs effectively and efficiently. Describe options for meetings including face-to-face, teleconferencing, web- conferencing and using webcams Face-to-face meetings allow you to build trust and empathize. Face-to-face meetings provide a space for meeting attendees to bond with one another before, during, and after meetings. This bonding experience fosters feelings of trust and empathy, which are essential in any successful business relationship. A teleconference is a telephone meeting among two or more participants involving technology more sophisticated than a simple two-way phone connection. The meeting can be conducted through web conferencing where the project will be shared through audio or video methods. Identify the relevant organisational procedures and policies regarding meetings, chairing and minutes including identifying organisational formats for minutes and agendas. policy and procedures for meetings are a very important part of the formal meeting process because they set out what can and cannot be decided in meetings, as well as ensuring that certain conventions are adhered to at that meeting.Policies and Procedures for meetings are like the rules in sport. They have been designed to protect the players as well as to ensure that the game is fair. Policies and procedures for
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