requests for HR services or information ○ performance management records such as performance reviews and performance management planning ● all other records that may record identifying details of an employee. Although not a legislative requirement, Australian Hardware employees, officers and agents are expected to take all reasonable steps to abide by the Australian Privacy Principles, as set out in the Privacy Act 1988 . The following is an adaptation of the principles to provide guidance to individuals responsible for collecting or using employee information. 1. Open and transparent management of personal information Australian Hardware employees, officers or agents must have a policy document outlining its information handling practices and make this available to anyone who asks for it (this document). Page 44 of 54
Australian Hardware Simulated Business 2. Anonymity and pseudonymity Australian Hardware employees, officers or agents must give people the option to interact anonymously whenever it is practicable to do so. Note this principle would not apply to many internal records; nevertheless, where this principle can be applied without adverse efect to legitimate business interests, such as in employee satisfaction surveys undertaken by HR, it should be. 3. Collection of solicited personal information Personal information may not be collected unless it is necessary for Australian Hardware business activities. Sensitive information (such as about someone’s health, political opinions or sexual preference), may only be collected with the consent of the individual. 4. Dealing with unsolicited personal information On occasion, staf, officers and agents of Australian Hardware may receive unsolicited personal information. Such information must be aforded the same privacy protection as solicited information. On receipt of unsolicited personal information, you must: ● determine whether it is the kind of information that could have been collected by Australian Hardware in the usual way, and: ○ if the information could have been collected in this way, treat is as you would any other personal information ○ if the information could not have been collected in this way (and is not contained in a Commonwealth record), you must destroy or de-identify the information as soon as practicable, but only if lawful and reasonable to do so. 5. Notification of the collection of personal information Australian Hardware employees, officers or agents must ensure that individuals are aware their personal information is being collected, why it is being collected, who it might be passed on to, and that they can ask Australian Hardware what personal information it holds about them and to request corrections if required.
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