Off-site activities policy new.doc

The visits are planned to enable our pupils to

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The visits are planned to enable our pupils to progress in skills and knowledge of the curriculum and of life skills. 3 Curriculum Links 3.1 For each subject in the curriculum there are opportunities for off-site visits. These are some examples of the types of visits carried out at by our School. • English – theatre and museum visits; Visits to explore Welsh culture • Science –visits to nature reserves, ponds, science museums, coastal areas; • Mathematics – use of shape and number in assessing sporting venue i.e basketball court area • Art and Design – art gallery visits, use of the locality for drawing, sculpture and photography; • PE – a range of sporting activities and visits to our outdoor activities centre, Ynys Hywel. • PSHE and Citizenship – visits to work placements, local business for career exploration and health workshop initiatives. 4 How visits may be planned and approved 4.1 Each site within the School has a named Educational Visits Coordinator (EVC), who is involved in the planning and management of off-site visits. In most instances the EVC is the Centre Manager. Version 1 12/12/2017 Page 2 Owner: Kelly Rowlands
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4.2 The EVC should be specifically competent, ideally with practical experience in leading and managing a range of visits similar to those typically run by the establishment. Commonly, but not exclusively, such competence will be identified in a person on the senior management of the establishment. 4.3 The EVC should attend initial EVC training as soon as possible after appointment. Subsequent update training or a repeat full course is particularly recommended for those who are involved in the role infrequently. Further guidance on the role of EVC is available at 4.4 The EVC will: • assign competent staff to lead and help with trips (being competent means that the Leader has demonstrated the ability to operate to recognised standards of good practice, and has sufficient relevant experience and knowledge of the group, the activity and the venue); • Check that Visit Leaders are competent and ensure all details of necessary training and qualifications are logged on the CascadeGo HR sytem; • ensure that risk assessments are completed by competent trained staff; • check visit plans and sign-off risk assessments with support from the Health and Safety Manager; • organise related staff training; • liaise with the Purchasing Department to verify that all private car drivers/minibus companies, have had satisfactory DBS checks; • ensure that regular volunteers and those assisting with overnight/residential stays have had satisfactory DBS checks carried out. Volunteers used for one off activities, who are not left alone at any time (out of sight/ear shot of a member of staff) to supervise pupils, do not necessarily need DBS checks completing. The Senior Schools Manager’s discretion under these circumstances is used; • make sure that all necessary consent and medical forms are obtained; • support the Head of School and governing body in their decisions on approval and pass all
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