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The important factors to consider in preparing the

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The important factors to consider in preparing the official programme are:Consultation with all parties directly involved in the programmeCalculating the time of each and every activityEnsuring that the programme has time for "ceremonial" activities e.g. opening and/or closingceremonies, speeches, the presentation of awards, entertainmentEnsuring that the venue is available for the FULL duration of the eventChoosing the date(s) so that the event does not clash with other major eventsAllowing for a little "slack" time between activitiesThe order of activitiesHow the printed programme will be publishedEvent CeremoniesCeremonial aspects of events should not be underestimated in importance. They include opening andclosing speeches, musical fanfares, playing of national anthems, presentation of awards and flowers, visitsfrom dignitaries, flag raising, and special displays.While not a necessary component, there is an increasing trend to add ceremonial activities to the eventprogramme. They add greatly to the emotion, symbolism and entertainment value of the event. Theinclusion of ceremonial activities is more common where events are of national importance, are televisedand have major sponsors. Nevertheless adding a little ceremony to the event programme, which often costsvery little, should be considered for smaller events. A failure to include ceremonial activities is anopportunity lost for the organization hosting the event.Some points to consider in adding ceremony to the event programme are:Dignitaries that fail to show or arrive late - make contingency plansCapturing and positioning the crowd to witness the ceremony - they tend not to be effective if thepeople are dispersed too widelyCeremonies that are not well organized may backfire badly - include rehearsalsConsider carefully the best time for ceremonies in the event programme - try to avoid dignitariesarriving at bad times or when there a few to witness i.e. crowd at its smallest.Events Planning ServicesDevelop Events ProgramPage 4of10
PROGRAMAprogramis a schedule of activities and performers during the days of the eventThe program usually refers to an external document which organizers, performers and attendeescan refer toAsequence guideon the other hand, is an internal, more detailed document which includescontingencies and further explanation to serve as organizer guide/ manualIt indicates where a staff should be a certain hours as well as his/ her assignment during the daysof the eventMAJOR CATEGORIES OF ACTIVITIES1.Main Event FocusIn line with the theme of the event, the main entertainment or event focus is what attractthe audienceIt is agenda in meeting, the games in a sporting event the winners in an awards night, thearts in an arts exhibit, the product in a product launch and so on.

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Term
Fall
Professor
professor_unknown
Tags
Event planning, strand

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