PPCC Training Manual 9 (1).doc

C the technical proposals shall be opened first and

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(c) The technical proposals shall be opened first and evaluated. Those firms securing less than the qualifying score specified in the LOI shall be rejected and their financial proposals returned unopened. (d) Firms that obtain the pass score shall have their financial proposals opened in the presence of the firms that may wish to attend. (e) The firms scoring the highest score in accordance with the criteria specified in the LQI shall be invited to negotiate the contract. 13.5.3 Quality Based Selection (QBS) The main factor in QBS is one of quality. This is appropriate for the following types of assignment; (a) Complex and/or highly specialized assignment for which it is difficult to define a precise TOR and the consultant is expected to demonstrate innovation in the proposal. (b) Assignment for which the objective demands the procurement of the best in the field (e.g.) Dams, Economic Policy Studies, Management advice.) (c) Assignment that can be in substantially different ways. 88
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(d) Firms scoring the highest score on the technical proposals (provided the score is above the pass mark) shall be invited to negotiate a contract. Selection Based on Consultant's Qualification This method is appropriate only for assignments for which the need for preparing and evaluating competitive proposals is not justified. (a) In such cases, the Borrower shall prepare the TOR, request for expression of interest and information on Consultants experience and competence relevant to the assignment. (b) A short list shall then be established and the firm with the best qualification and references shall be selected. (c) A short list then be established and the firm with the best qualification and reference shall be selected. (d) The selected firm shall be asked to submit a combined technical and financial proposal and then be invited to negotiate the contract. 13.6 Negotiation of Contract (a) Negotiation is expected to ensure agreement on all points and to end in a contract. Negotiation shall include discussions on the technical proposals, the proposed methodology (Work Plan), staffing and any suggestions that may be made by the firm to improve the TOR. The Procurement Entity and the firm shall then work out the final TOR, staffing, scheduling of work and clarify (if any) all financial negotiations tike tax and mode of payment. Major reductions in work input should not be made solely to meet the budget. The final TOR and the agreed methodology shall be incorporated in the contract. (b) The selected firm should not be allowed to substitute key staff, unless both parties agree that undue delay in the selection process makes such substitution unavoidable or that such changes are critical to meet the objectives of the assignment. (c) Where the selection process requested for financial proposals the negotiations shall not include rates proposed by the firm.
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