Assesment 1 project communication.docx

Be answered by the room manager or organizer where

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be answered by the room manager or organizer where the meeting is going to held, and other questions should be answered by the same participants. Afterwards I need to know where do you prefer the meeting to be held, in the same company? Or an external place? Must a look for a new external venue or the same one we always use? This in order to see budget and costs, this I should ask via phone or email to the owner of the venue Knowing all this I will like to know what is the time availability of the attendants, are they available on the week? Or they prefer a public meeting on weekends? And of course, if there is any particular place or priority that they want to go to? This I should ask to the same participants or someone else is delegated for to give me this information? Once I know the place and the participants that will assist, I will like to know is there any technical device or any data projector, or something they will like to have in the room where the meeting is holding? Who may I ask this for, the same participants,
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or the board? is there any protocol that must be followed by the company? Or I just leave it to the organizers of the room We are nearly done, I just need some few important matters, one of them which is very important is the budget, will they give a set-up budget? Or I must ask for how much I need; how long will the meeting be for more than a day? Should I have to arranged transport and hotels and include them in the budget? is there any special conditions or plans that I must include in the budget? May I ask these questions to the finance department? The organizer? Or directly to the board? I probably need a budget around US$ 50.000 After I forget, is there any international attendants or participants assisting? Because if the answer is yes, I need to book ahead the flights and check prices that are more convenient, must I use the same companies or suppliers that we always use or they prefer to use their own? when can they fly in case of international participants, these questions should I ask them to the same people? Or the board will know the answer? We are finally getting there, only two more things I need to know, the first one is that is there any special catering that you want to order? Or is there any particular company or business you would like to contract, I need to know this I order to see the spending of the budget or I need to ask for more, should I ask these to the board? I organize it by my own? And finally, the last important matter is, do you want to present something any important document or any special information that the attendant may need to know? Or even is there any document that can be changed in the long term which you want me to record in case of any changes? Must I do flyers to give to everyone with important information so that it doesn’t have to be explained? Who can give this answer?
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