Layout and styleThe letter should be limited to one page and a few paragraphs will normally be sufficient. It is better to address a letter to a specific person, e.g. Dear Miss Chan, rather than to Dear Sir or Madam. However, in some job advertisements the name of the person you are writing to is not given. It is good practice to try to find out the following information before you write your letter: the full name of the person you are writing; their title - Mr., Mrs., Miss, Ms, Dr, Professor, etc, and; their position - Personnel Manager, Human Resources Manager, etc. All this information can be obtained by a quick phone call to the company. Remember, neverwrite Dear Miss W. Chan. It should be Dear Miss Chan. Do not use the initial except in the address. If you start with Dear Sir/Madam,it is accepted practice tofinish with Yours faithfully. Whereas, if you start with Dear Miss Chan,you mayfinish withYours sincerely.Your letter should be neat and free from careless mistakes. You can follow the blockedand open punctuationstyle. Whichever layout style you choose to use, you should use it consistentlythroughout the letter. Structure of the letter
19 Paragraph 1It should state clearly whyyou are writing and whereyou saw the job advertised. 1.I would like to apply for the post of ... as advertised in today’s issue of..2. With reference to your advertisement in ... on ..., I am writing to apply for the position of ... Paragraph 2It should give a little information about your qualifications and experience. Make sure the information you give is relevant to the job that you are applying for. 1.As you can see from my enclosed CV, I have worked in my present position for five years. During this time I have gained invaluable experience in ...2.I am currently a student at TPU studying ........I am due to graduate in.......Although I have been studying full time, I have had a number of summer jobs which have helped me to gain experience in ...3.My experience over the past two years has been at the managerial level, where I have had responsibility for ...Paragraph 3It should say whyyou believe you are suited to the job and whatyou can offer the company. Those currently employed can state the reason for wishing to change their present job. However, you should not sound critical of your present employer. 1. I am currently working as a receptionist in ...The reason for my seeking a new position is that I wish to pursue a secretarial career. Unfortunately, there are no openings for advancement in my present employment.2.For the last two years I have been working as a receptionist in ...Unfortunately the company is moving its main offices overseas and I have therefore decided to look for a new position. I believe that the experience I have gained in ... has given me the qualities you are looking for ...
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