requirements of the eight police organization agencies as well as the hosting

Requirements of the eight police organization

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requirements of the eight police organization agencies as well as the hosting and maintenance of both for a period of one year. The line item for each category is listed in the below table.Budget Category Cost EstimateTotal BudgetInternal Operations $100,000$100,000Software (Out of Box)$3,850,000$3,850,000Software (Customization for CIMS, CAD and RMS)$3,750,000$3,750,000Vendor Website Package$500,000$500,000Vendor Website (Customization for $400,000$400,000
8 agencies @ $50,000 per)Hosting and Maintenance$1,000,000$1,000,000Total Budget$9,700,000Table 2, Project Budget BreakdownProject Procurement Management IntroductionThe Procurement Management plan is “the process of documenting project procurement decisions, specifying the approach, and identifying potential sellers” (Project Management Institute., 2013). Definition of ProcurementsThe Procurement Plan for the WRPS project includes the details for the procurement of the software, customization of the software, website package and customization for the package as well as the hosting and maintenance of both for a period of one yearto meet the requirements of the WRPS project.Item/ServiceJustificationNeeded byApprovalSoftware (Out of Box)The vendor has a prebuilt software package that meets most of the standard needs of the police organizations, this package will allow all agencies to utilize the same SOPs across all departments and interfaces with other police organizations in the area12/31/2005Project SponsorProject ManagerVendor ManagementProduct ManagerLegalSoftware (Customization for CIMS, CAD and RMS)Allows for the WRPS specific requirementswhich includes interfacing with other WRPS systems/applications.12/31/2005Project SponsorProject ManagerVendor ManagementProduct Manager
LegalVendor Website PackageThe vendor has a prebuilt Website package that meets most of the standard needs of the police organizations12/31/2005Project SponsorProject ManagerVendor ManagementLegalAgency LeadsRegulatorVendor Website (Customization for 8 agencies @ $50,000 per)Allows for the WRPS specific requirementswhich includes interfacing with other WRPS systems/applications and meets the inclusion and disability requirements12/31/2005Project SponsorProject ManagerVendor ManagementLegalAgency LeadsRegulatorHosting and MaintenanceRequired to keep software and websites functional and available to all WRPS Organizations 12/31/2005Project SponsorProject ManagerVendor ManagementLegalTable 3, Needed ProcurementsContract TypeFrom the PMBOK guide: “All legal contractual relationships generally fall into one of two broad families: either fixed-price or cost reimbursable. Also, there is a third hybrid type commonly in use called the time and materials contract” (Project Management Institute., 2013).

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