Additionally different system development techniques

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Additionally, different system development techniques will sometimes require different sets of rules for managing the resulting development activities. Tasks in Project Management Managing an IT project encompasses many tasks : s) Identification of Tasks All the tasks and deliverables must be identified at a relatively low level of detail. It is not enough to simply identify the phases of the life cycle. t) Estimation Each of the above tasks must be estimated for effort and elapsed time. The total of the effort estimations is the required budget. u) Allocation of Resources A project team will comprise personnel with different skills and experience. Therefore, the right person must be allocated the right task. This is not always possible, though. v) Scheduling Scheduling involves setting up a project timetable which shows when the various activities must take place. Gant charts are commonly used to show such activities. w) Monitoring Work actually done and targets achieved must be compared against the project plan. This will determine if the project is on schedule or if it is slipping behind. MANAGEMENT INFORMATION SYSTEMS By RUCHOYA M. Patrick 30
Kenya Institute Of Management Problems in Systems Projects Systems development and implementation projects are seldom smooth sailing. As with projects in other industries or disciplines, project sponsors, leaders and team members often encounter difficulties in their projects. What are some of the problems or challenges? Project Delays This is a common problem and is due to either an over-optimistic estimation of work (or perhaps where estimation was not even done), or lack of anticipation of problems. Cost Overruns Projects often seem to cost more than expected! This is particularly so in in-house development projects. There are a variety of reasons for this. Some of them are that there may not be a proper change control procedure, and that many hidden costs are not factored into the original cost calculations. Not meeting requirements In many cases, when the finished system product is shown to the user, the latter says, “That’s not what I asked for !”. Why is this the case? Evaluation Of Systems The Evaluation Process The evaluation process is extremely important as the organisation will have to live with the eventual choice. Evaluation should highlight the degree to which the proposed product satisfies the needs as specified. In addition, the vendor who is supplying the product should also be evaluated as vendor competence and support matter too. Evaluation is usually a joint effort and should not be solely the responsibility of the technical staff. An Evaluation Committee is formed comprising representatives from the various user groups, as well as technical staff.

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