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Do it quickly now that you have your job offer ready

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Do it QuicklyNow that you have your job offer ready, move quickly to offer it to the candidate and let them know theyhave been chosen. Time is an important factor when making a job offer and bringing a new hire into theon-boarding process. If the hiring manager delays too long to notify the candidate,they can often lose their first choice because the candidate may have interviewedsomewhere else or decided to take a position in another company while waiting for aresponse. After the final interview and reference or background checks, contact thecandidate right away and share the news. This not only shows the candidate that youare interested in making them part of your team, but will help ensure that they acceptyour offer first before going elsewhere.If the candidate does not give a firm answer, agree on a deadline of when you will hear an answer fromthem so that your time is not wasted waiting on a response. This lets the candidate know you areinterested, but will move on after a certain amount of time. If the candidate decides to decline the offer,move quickly to offer the position to the next candidate in line (based on your previously maderankings). Whomever the position goes to, the job offer process should be done quickly and efficiently tohelp speed up the final stages of the hiring process.Estimated Time15 minutesTopic ObjectiveKnowing how to deliver a job offer and in a timely mannerTopic SummaryDo It QuicklyPage 80You can employ men and hire hands towork for you, but you must win theirheartsto have them work with you.Merle Shain
Discuss why it is important to deliver a job offer quickly and effectively.Materials RequiredFlipchart/Dry erase board, markerPlanning ChecklistNone.Recommended ActivityDiscuss how time can affect the way an interviewer and candidates thinkabout an open position. As more time passes, what can happen to eachparty? Why? Write their answers on the flipchart/dry erase board.Stories to ShareShare any relevant personal experiences.Delivery TipsEncourage everyone to participate.Review QuestionsWhat can happen as time passes after an interview?Employment DetailsMany companies make the mistake of believing that the job offer only covers the salary and benefits of aposition, while the previously used job description will cover everything else. Sadly, this is not true andcan often cause a lot of confusion with new hires. A job offer should be a completepackage and include the details of employment, such as job title, duties andresponsibilities, as well as the salary and list of benefits. This package of details shouldcreate a vivid picture of what is to be expected of the employee in the new job andwhat they can expect to receive in return. By leaving out certain aspects, you aremisleading the candidate and not giving him the complete package.

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