Make sure that during the presentation that you also provide them with a copy of the proposal. This provides them with the opportunity to read your proposal and will assist in the final decision in regards to the allocation of funds. To present the information you could use: f A power point presentation with all of the key points of the proposal f The use of graphs to demonstrate costs, savings from previous years f Contingency plans and risk management plans and when they would be used and their impact on the proposal f Strategies you considered and why you did not present them – these can also be operational plans to support the strategic plans. f Conclusions with the use of facts from your research. In each step of your presentation, reinforce the organisations strategic goals, and the benefit of the proposal to the organisation.
20 WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE BSB51915 DIPLOMA OF LEADERSHIP AND MANAGEMENT | OPERATIONAL PLANNING_V2.4 Activity 1.5 Individually or in pairs, complete the following: 1. Describe the steps to writing a winning business proposal in your own words. 2. When you write a proposal, why is it important to obtain specialist advice? 3. When you present the business proposal, what information should you include? Give examples of times when you may present information in different ways.
21 WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE BSB51915 DIPLOMA OF LEADERSHIP AND MANAGEMENT | OPERATIONAL PLANNING_V2.4 1.6 – Obtain approval for plan from relevant parties and ensure understanding among work teams involved We have already established that the relevant parties that approve or reject requested budget funds from the organisation usually consult with the stakeholders and senior management, committees or individuals. The size and scope of the proposal will vary according to where you are trying to obtain the budget from and the importance of your proposal. Once you have presented the proposal, you must await approval. Approval for the presentation where you are applying for funds from your Head of Department may require a mere nod from senior management, for example or in larger organisations, you may need to wait for the parties to review the plan before recommending it to the governing body who may then approve or reject it. Once you have gained approval for the proposal, you should stay as close to the timeline as possible within the approved budget. To get your team members and work colleagues to work as a unit, you need to work in consultation with them. Previous studies have demonstrated that individuals will take ownership of their activities if they are contributing to them. This is giving the team empowerment by increasing their confidence in their own capabilities.
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- Management, ........., AUSTRALIAN PACIFIC COLLEGE, YOUNG RABBIT PTY LTD