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Expenses that are not incurred for business purposes. Late payment interest on credit cards. Parking, traffic, or other fines and penalties II.In travel expenses: Employees will be reimbursed for the most direct and economical mode oftravel available, considering all of the circumstances. BSBCOM603: Plan and Establish Compliance Management Systems19
Employees will not be reimbursed for additional costs incurred by taking indirectroutes or making stopovers for personal reasons. Use of an employee’s own vehicle for work-related travel will be reimbursed by wayof an all-inclusive mileage allowance. Trip cancellation insurance will be reimbursed. III.For accommodation: Employees will be reimbursed for moderate accommodation expenses,considering all of the circumstances. Employees will not be reimbursed for items of a personal nature charged to a hotelaccount. When accommodation is provided by an employee’s friend or relative to whom theemployee gives money or a gift as compensation or as a sign of appreciation, theemployee may claim an overnight accommodation expense in accordance with perdiem rates IV.For the employee’s own meals: Employees will be reimbursed for reasonable and appropriate meal expensesactually incurred while on Charity-Care business. V.When the staff member is offering hospitality on behalf of Charity-Care: Employees will be reimbursed for hospitality expenses incurred in the course ofCharity-Care business, as appropriate. BSBCOM603: Plan and Establish Compliance Management Systems20
Appropriate hospitality charges include events hosted or sponsoredforthepurpose of promoting Charity-Care’s work or enhancing its image, and includemeals that are related to the transaction of Charity-Care business. When Charity-Care employees dine together while on Charity-Care business, itis appropriate for the senior person (if any) to arrange payment and submit theclaim for reimbursement. VI.Reimbursement of reasonable but unauthorised expenses may be made at thediscretion of the Business Manager. VII.Advance payments may be authorised where appropriate. Such payments will besubtracted from the amount of any later reimbursements. If expenditure is not forwhatever reason incurred then any advance payments made, or any unspent portionof such payments, must be returned. VIII.Staff are authorised to approve expenses to the amount specified in their individualjob description, and for expenditure above this level must seek specific authorisationfrom their supervisors. IX.Receipts, invoices, vouchers, tickets, or other evidence of such expenditure must beretained for all purchases and expenses. X.Staff incurring authorised expenditure must submit requests for reimbursement to thedesignated person, using the expense reimbursement form. The completed form mustbe signed by the applicant. BSBCOM603: Plan and Establish Compliance Management Systems21
XI.Expense reimbursement forms must be presented with all relevant original receipts,