Copy notation indicates that copies of a letter have

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copy notationindicates that copies of a letter have been sent to individuals other than the addressee. (p. 175)coverortransmittal letteran informative letter that accompanies materials sent from one person to anotherexplaining why those materials are being sent. (p. 167)datelineidentifies the date on which a message is written. (p. 172)delivery/confidential notationan optional letter element identifying how a message is transmitted and who isauthorized to open and read it. (p. 172)direct-approach messagea message that presents the main point in the first paragraph. (p. 144)enclosure notationindicates the enclosed or attached material that accompanies a document. (p. 175)
full-block letter stylea letter format in which all elements are aligned at the left margin. (p. 171)goodwill messagea message that enhances the value of a business beyond its tangible assets by creating abond of friendship and establishing trust and mutual understanding between the writer and the recipient. (p.161)identification initialsindicate the writer (capital letters) and typist (lowercase letters) of a message. (p. 175)informative lettersmessages that provide important/relevant information and to which the reader will reactneutrally. (p. 166)inquirya message that asks for or seeks information. (An inquiry or information response is a message thatsupplies information). (p. 153)inside addressa standard letter element supplying the name and full address of the recipient. (p. 172)letterheada printed heading on company stationery, containing the address of an organization or individualbut not the individual’s name. (p. 172)letter of congratulationsa message conveying pleasure at someone’s happiness or good wishes onsomeone’s accomplishment. (p. 164)letter of sympathy (orletter of condolence)a message expressing sadness at someone’s bereavement andoffering words of comfort. (p. 165)modified-block letter stylea letter format in which the return address, dateline, complimentary close, andsignature block are aligned just to the right of centre page and all other elements are aligned at the left margin.(p. 171)order acknowledgementan informative letter that confirms the details of a merchandise purchase andshipment. (p. 155)order requesta request for merchandise that includes a purchase authorization and shipping instructions. (p.146)personalized form lettera letter in which the identical message is sent to more than one person; it is adaptedto the individual reader with the inclusion of the reader’s name, address, and perhaps other information, all ofwhich may be stored in a database and merged with the form letter. (p. 155)ragged right marginsunjustified margins that end unevenly on the right side of the page. (p. 170)reference linean optional letter element identifying a file or policy number. (p. 173)request memoa message that asks the reader to perform a routine action. (p. 145)responsea message that answers a request or a query. (p. 152)salutationa letter greeting identifying the individual for whom the letter is intended, including the recipient’s

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Term
Winter
Professor
Connelly
Tags
Writer, Independent Clause, Dependent clause

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