Service being acquired b customer surveys and past

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service being acquired; (B) Customer surveys, and past performance questionnaire replies; (C) The Contractor Performance Assessment Reporting System (CPARS) at ; or (D) Any other reasonable basis [FAR 13.106-2(b)(3)] Offer and Acceptance Using SAP When utilizing the procedures in FAR part 13, the solicitation is traditionally in the form of a request for quotation (RFQ). The Government issues a RFQ, vendors respond by submitting a quote, and the Government evaluates the quotes and awards an order on the basis outlined in the solicitation. However, a quotation is not an offer and cannot be accepted by the Government to form a binding contract. Therefore, the contracting v. 21-005 Page 82
CON 091: Contract Fundamentals (VA) Student Guide: Module 3 officer issuing an order in response to the supplier’s quote does not establish a contract. [FAR 13.004(a)] The Government’s order is an offer to buy certain supplies or services from the supplier based on specified terms and conditions. A contract is established when the supplier accepts the offer [FAR 13.004(a)]. If appropriate, the contracting officer can ask the supplier to indicate acceptance of the Government’s order by notification, preferably in writing. Otherwise, the supplier indicates acceptance by furnishing the ordered supplies or services, or by proceeding with the work to the point where substantial performance has occurred. [FAR 13.004(b)] For commercial acquisitions that exceed the SAT but utilize FAR part 13 procedures based on the special authority in FAR subpart 13.5, the contracting officer uses the SF 1449 for the solicitation and order [FAR 13.307(a)]. Award and Documentation FAR 13.106-3(a) Basis for award . Before making award, the CO must determine that the proposed price is fair and reasonable. (1) Whenever possible, base price reasonableness on competitive quotations or offers. (2) If only one response is received, include a statement of price reasonableness in the contract file--The CO may base the statement on -- (i) Market research; (ii) Comparison of the proposed price with prices found reasonable on previous purchases; (iii) Current price lists, catalogs, or advertisements. However, inclusion of a price in a price list, catalog, or advertisement does not, in and of itself, establish fairness and reasonableness of the price; (iv) A comparison with similar items in a related industry; (v) The contracting officer’s personal knowledge of the item being purchased; (vi) Comparison to an independent Government estimate; or (vii) Any other reasonable basis. (b) File documentation and retention--Keep documentation to a minimum. Purchasing offices shall retain data supporting purchases (paper or electronic) to the minimum extent and duration necessary for management review purposes. v. 21-005 Page 83
CON 091: Contract Fundamentals (VA) Student Guide: Module 3 Award Using SAP Prior to an award using SAP, the contracting officer must determine that the proposed price is fair and reasonable. Whenever possible, price reasonableness is based on competition. When only one response is received, the contracting officer may

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