When you have finished spend some time checking what

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When you have finished… spend some time checking what you have written to improve it and to correct mistakes. 81 © CPBE 2019
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Appendix 1a Fat-free writing: More about writing in Plain English…...… 78 1b Fat-free writing: Answer Key ……………….……...……… 94 2 Further practice activities (Focus on accuracy)……… ....... 99 3 Phrase bank: ………………………………..………… .... … 106 82 © CPBE 2019
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83 © CPBE 2019
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Appendix 1 Fat-free writing: An introduction to writing in Plain English The ability to write in a simple, direct style that says exactly what you mean in the fewest words has become rare – just when organisations have grown too large to make face-to-face communication effective. Business Week 84 © CPBE 2019
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In this section we will look at the following techniques for getting and keeping the attention of those you communicate with in writing. Technique A: Use short, familiar words Technique B: Get rid of ‘word weeds’ Technique C: Avoid stuffy, out-of-date language Technique D:Avoid other time-wasting word clutter. Here are some before-and-after examples of the kind of language we are aiming for: In the event that you require technical assistance, you are kindly requested to call the Helpdesk on 2766 1456. If you need technical help, please call the Helpdesk on 2766 1456. To facilitate payment, please kindly also forward us the Declaration Form and payment will be settled promptly. Please also send us the Declaration Form so that we can pay you. Please retain this notification with your records in the event that you are requested to furnish additional information. Please keep this notice with your records, as we may ask for more information. Let’s look at each of these strategies in turn. 85 © CPBE 2019
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A Use short, familiar words There are two good reasons to use short, familiar words wherever possible: 1 Most people are busy and want to get the information they need as quickly as possible. 2 Your reader(s) may not have the range and depth of English that you have. In both cases, longer, less familiar words take longer to process, so they slow down or even prevent clear understanding. Your writing will be much easier to understand – and much more readable – if it is in plain, everyday language. Examples: Unclear language: Clear language: optimum best endeavour try commencement start plain (adj) obvious and clear to understand - -© Cambridge Advanced Learner's Dictionary CUP UK Often, longer, less familiar words are also old-fashioned: Old-fashioned / Unclear Modern / Clear Kindly return the above captioned form to us as per our previous discussion. Please return the above form to us, as we previously discussed We would like to thank you for your kind forbearance. Thank you for being patient . We will look more at this later. 86 © CPBE 2019
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Note: Of course, plain English isn’t just about replacing long, less familiar words with short, familiar ones. However, it’s a good start to write in the same kind of language you would use if you were talking directly to the reader.
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