The committee on receipt of a written notice for such

 The committee on receipt of a written notice for such meeting signed by such number of members
of the co-operative society as may be prescribed in society’s by-laws and stating the objects and
reasons for calling the meeting. If the committee fails to convene a meeting within 15 days of
receiving the notice from the members, the members demanding the meeting may themselves
convene the meeting by giving notice to the other members of the co-operative society stating the
objects and reasons for the meeting and the fact that the committee has failed to convene the
meeting.
 The Commissioner for Co-operative development, who may direct the matters to be discussed and
who may preside at the meeting will not need a quorum
There is no fixed number of special general meetings to be held in a year. the number will depend on the
frequency at which urgent issues arise. As much as possible, all important matters should be properly
planned for and addressed during the annual general meeting.
Committee Meetings

In every registered co-operative society, members elect the committee to run the affairs of the society on
their behalf. the committee should consist of five, seven or nine members.
In order to carry out duties entrusted by the general meetings, the committee members hold regular
meetings. the frequency of the committee meetings depends on the business of the society, but they should
normally be held monthly and at least quarterly. the discussions during the meetings include:
• to consider and confirm the minutes of the previous meetings.
• to discuss and check the accounts of the society (liquidity position).
• to receive and discuss various reports of the society (includes activity and sub committee reports).
• to discuss the financial obligations of the society (creditors and other commitments).
• to discuss any other matters that affects the running of the business of the society.
• to discuss membership growth, withdrawal, staff matters
• to discuss product and services development
• to discuss loan delinquency management among other things
Sub-committees – When the committee finds that some matters need more detailed work and reports, sub-
committees are elected from among the elected members of the committee. Such committees have only
delegated powers and have to report back to the main committee on their work.
The number of sub-committees and the frequency of sub-committee meetings is dictated by the volume
and nature of business.
All meetings should have meeting schedules prepared and approved by the full board. this will assist in
proper planning and budget allocation. Sub-committees should normally meet earlier and then present
their reports to the full committee meeting for adoption and discussion.