Responsibility Matrix AKA linear responsibility chart LRC Summarize the tasks

Responsibility matrix aka linear responsibility chart

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Responsibility Matrix AKA linear responsibility chart (LRC) Summarize the tasks to be performed Identify who is responsible for what Responsible Supports / assists Consult Notification Approval 34
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Responsibility Matrix Example Task Adam Z. Betty Y. Charles X. Task 1 R S Task 2 R Task 3 R 35
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Topics: Defining the Project Defining the project scope Establishing project priorities Creating the WBS Integrating the WBS with the organization Coding the WBS for the information system Responsibility matrices Project communication plan 36
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Project Communications Management (PMBOK) Includes the processes that are required to ensure timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, monitoring, and the ultimate disposition of project information. plan communications management manage communications control communications 37
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Project Communication Plan Purpose: express what, who, how, and when information will be transmitted to project stakeholders so schedules, issues, and action items can be tracked What information needs to be collected and when? Who will receive the information? What methods will be used to gather and store the information? What are the limits, if any, on who has access to certain kinds of information? When will the information be communicated? How will it be communicated? 38
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Developing a Communication Plan Stakeholder analysis - identify the target groups Information needs - what information is pertinent to the stakeholders? Sources of information - where does the information reside? - how will it be collected (and aggregated)? Dissemination modes - face to face, email, teleconferencing, archival hardcopy (agenda, minutes) Responsibility and timing 39
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Project Stakeholder Management (PMBOK) Includes the processes required to identify the people, groups, or organizations that could impact or be impacted by the project, to analyze stakeholder expectations and their impact on the project, and to develop appropriate management strategies for effectively engaging stakeholders in project decisions and execution. identify stakeholders plan stakeholder management manage stakeholder engagement control stakeholder engagement 40
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Project Communication Plan Template What information? Target audience When? Method of communicatio n Provider Milestone report Senior management, Project manager Monthly Email, hardcopy Project office Project status reports Staff, Customer Weekly Email, hardcopy Project manager Team status reports Project manager, Project office Weekly Email Team recorder 41
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42 Questions and Answers
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