3 the then chairperson vide her orders dt 3012003

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3. The then Chairperson vide her orders dt. 30.1.2003 also desired to invite tenders on short term basis for taking compactors on lease rather than purchasing the same from the open market by issuing wide publicity in the same newspapers where tenders for fabrication and supply were issued, so as to ensure that best technology is adopted at best price and tenders be invited and opened prior to purchase of machinery. The then Chairperson vide orders dt. 6.1.03 also constituted a Sub- committee for purchase of above machinery. 4. Subsequently the Finance Deptt. has given their concurrence which was then withdrawn. The Health Deptt. did not mention about the meeting dt. 30.9.02, in which, TC, MOH, EE (Auto) and CMOs had participated. At this meeting, it had been decided that a proper study of the system of solid waste management at Chennai, Mumbai, Calcutta and Pune be carried out. The Committee was to recommend adoption of a system that was economical and suitable for NDMC after studying the system at the 4 metros. Secondly as per CPWD Code Volume-II, there should be a gap of at least 21 days from the date of publication of the tenders and the last date of submission of tenders. In case of purchase/leasing of compactor, period was reduced - 86 -
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from 21 days to just 11 days. When reduction in time is done, it is mandatory for the authority to record reasons in writing for said reduction in time. It was also felt that authority competent to reduce the period in this case, was the Council as value of the tender was Rs. 5.39 crores. 5. The Chairman has seen this case in detail and observed on 15.7.03 as under : “While I have no objection in principle to the above purchases, particularly in the light of the recommendations of high level committee comprising of Hon’ble Vice Chairman and Hon’ble Members who visited Singapore, Hong Kong and Japan to study their sanitation measures, certain serious procedural irregularities have inhibited any further progress in the matter and these are enumerated below for ready reference: i) There was a meeting of a Committee of Officers on 30 th Sept. 2002 in which MOH, TC and other senior officers participated and expressed the view that the decision in r/o utilization of compactors and other mechanization aspects in some of the other metropolitan cities in India should be checked first, and these had not been pursued and this matter regarding the decision taken by the Committee on 30.9.02 was not in the knowledge of the Finance Deptt. when their concurrence was sought and taken by MOH preparatory to placing the item before the Council. ii) A short notice tender for an investment decision of such magnitude, without any pressure of time constraint, is unacceptable as this renders the NDMC vulnerable to charges of lack of transparency. A short notice tender could have discouraged other potential bidders.
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