Although the programme or schedule is supplied to the

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Although the programme or schedule is supplied to the manufacturing department for their information, they do not themselves ensure that the producing departments meet the required outputs. That is why, we need some form of continual follow up procedure that will chase up those erring departments which fall behind the schedule. Need For Expediting The necessary of expediting or progress chasing arises from various incidents like (i) failure to deliver the materials on time; (ii) Machine or power break-down; (iii) industrial action; (iv) delays at an earlier point on the production list or in an outside group (such as a sub-contractor); (v) employee absenteeism; (vi) errors of design, planning or human activity and so on. Thus, the function of progress chasing assumes greater importance in most of the plants as it aims at controlling the deviation from the programmed level.
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128 Procedure followed. Expediting or progress chasing cant be accompanied by routine reports and oral communications with operating departments. Generally specialists, known as expeditors or progress chasers, act as watchdogs of progress. They may spend all their time to ensure that key orders are being finished on schedule. They are changed with the responsibilities of: a) Checking the progress continuously b) Determination of the causes of deviations from programme in order to see that the production planning and control department is enabled to report back to the sales organisation; c) Assisting in the removal of difficulties causing the deviations. d) Liaising with other departments supplying materials and components to the particular department of the progress chaser? e) Authorising and signing requisitions; f) Preparation of a shortage list from information obtained from the returns made by the producing departments. Such a list of components and materials that are in short supply is circulated daily to all the departments. It includes all materials, the stock position of which is less than the minimum allowed. It indicates the actual number of days stock that is remaining. Thus it acts as a warning to the concerned departments so that they can concentrate their resources on these shortages if possible. Aids to progress control. Various standards methods are employed to assist the function of progress control, of which, the following are important. a) Flow charts, which indicate the planned sequence of operations. b) Production schedules, such as Gantt charts, which compare targets with performances. c) Automatic control is an aspect of cybernetics, which gives a continuous feedback of information by computer with the ability to get itself automatically adjusted. d) Machine loading charts which indicate the different operations completed by each machine.
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