Limit Yourself to Five Sentences In every email you write you should use enough

Limit yourself to five sentences in every email you

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Limit Yourself to Five Sentences In every email you write, you should use enough sentences to say what you need and no more. A helpful practice here is limiting yourself to five sentences . Entrepreneur Guy Kawasaki explains: Less than five sentences is often abrupt and rude, more than five sentences wastes time. There will be times when it's impossible to keep an email to five sentences. But in most cases, five sentences are sufficient. Embrace the five sentences discipline, and you'll find yourself writing emails more quickly. You'll also get more replies. Not sure writing an email in five sentences is possible? Then read on... Stick to a Standard Structure What's the key to keeping your emails short? Using a standard structure. This is a template that you follow for every email you write. As well as keeping your emails short, following a standard structure also helps you to write fast .
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Over time, you'll develop a structure that works for you. Here's a simple structure to get you started: greeting a compliment or pleasantry the reason for your email a call to action a closing message signature Let's look at each of these in depth. Greeting . This is the first line of the email. "Hi, [First Name]" is a typical greeting. Compliment or Pleasantry . When you're emailing someone for the first time, then a compliment makes an excellent opener. A well-written compliment can also serve as an introduction. For example: "I enjoyed your presentation about [topic] on [date]." "I found your blog post on [topic] really helpful." "It was good to meet you at [event]." If you're writing to someone you know, then use a pleasantry instead. A pleasantry is typically a variation on "I hope you're well." Alternatively, you can say thank you for something they've helped you with or for information they sent in a previous email. As Vinay Patankar of the Abstract Living blog explains : You should ALWAYS follow with a pleasantry after your greeting. EVERYTIME without fail. Ingrain this into your fingers so that you naturally spit it out with each email you write. There is no reason ever why your email shouldn’t have a pleasantry... You will never have anything to lose by adding in a pleasantry, you will make people more inclined to read the rest of your email, you will soften criticism, and will hit the positive emotions of a few. Most will simply ignore it, but for two seconds of your time, it's definitely worth it.
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The reason for your email . In this section you say, "I'm emailing to ask about..." or "I wondered if you could help with..." You'll sometimes need two sentences to explain your reasons for writing. A call to action . After you've explained your reason for emailing, don't assume the recipient will know what to do. Provide specific instructions. For example: "Could you send me those files by Thursday?" "Could you write that up in the next two weeks?" "Please write to James about this, and let me know when you've done so." Structuring your request as a question encourages the recipient to reply. Alternatively,
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