individuals appointed to these positions will be fair to increase the transparency during decision making.2. Funding and AccountingThe administration will be responsible for managing the expenditures and funding in the organization. This will improve accountability and transparency in the organization. The financial director should have over ten years in accounting position from a reputable organization. The emergency purchasing manager will prepare the budget and present it to the accountant. After the approval, the accountant will submit the copy to the CEO and the local government of Oswego. This is because the government provides funds while the insurance requires the information to establish premiums. The accountant will keep the expenditures, cost, and other sources of finance for the organization.3.Records and ReportsThe organization will be responsible for keeping all the records related to the expenditure, operation, and funding. This is because the local government of Oswego and the state office of Homeland Security and Emergency Preparedness will use it to estimate their cost.The records which should be protected include tax records and property records. Other records include principle causes of flood, active shooter, and tornado. The records related to the expenditure should also be accounted for by receipt for record purposes.
36Oswego, Kansas EOP 20154.Agreement and Understanding This section stipulates the mutual aid agreement and contract with other parties thereby assisting in the emergency response and recovery. B. General. The duly authorized officials from the emergency and preparedness institutions will enter into an agreement which should be formalized through writing and signing. In case the partners will contribute resources, it should be indicated in writing.Different government elements should be included in respective plans or standard operating procedures (SOP’s). For example, the organization should separate the Emergency Preparedness Department and Recovery Department in different records in the plan. This is because the details of the agreement differ from one department to another. The organization should read and understand the government’s regulations, instructions, and directives governing the departments.The agreement will remain binding unless modified or rescinded. The organization will allow periodic updates to include new development into the agreement.There will be clear and concise agreement on payment, equipment cost, and expenditure of materials. The receipts should accompany this for approval. 1.AgreementThe organization will cooperate with other organizations such as the emergency medical services, Red Cross, and religious organizations. The organization will prepare an agreement report for private relief organization to indicate the type of services they render.
37Oswego, Kansas EOP 20152.UnderstandingThe memorandum of understanding (MOU) will be prepared to join all the stakeholders
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