Instructs the project team to consider the purpose for each communicaton A

Instructs the project team to consider the purpose

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- Instructs the project team to consider the purpose for each communicaton - A project manager must use efectve communicatons to set and manage expectatons of all stakeholders as well as to ensure that the work is completed on tme Structures Column - Suggests that when an organisaton has adequate existng communicaton structures it should use them - There is no need to reinvent every document Downloaded by Shaun Mlangeni ([email protected]) lOMoARcPSD|3347332
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Methods Column - Projects rely on push methods in which communicatons are sent or pull methods where communicatons are posted on paper or in electronic form - A typical communicaton plan will utlize a variety of these methods Timing Column - A reminder that a project team needs to consider tming issues when developing a project communicatons plan - Three types of tming schedules - At the end of each major stage in the project life cycle - Project progress is ofen reported at regularly scheduled meetngs - On an as-needed basis Communicatons Matrix - This matrix lists the following informaton? - Who does the project team need to learn from? - What does the team need to learn from this stakeholder? - Who does the project team need to share with? - What does the stakeholder need to know? - When do they need to know it? - What is the most efectve communicatons method for this stakeholder? - Who on the project team is responsible for this communicaton? Manage Project Knowledge - The process of using and developing knowledge to help improve both the current project and the capability of the organisaton - To increase knowledge and the successful use and reapplicaton of it, organizatons ofen create a lessons learned knowledge base Manage Communicatons - Includes all the work associated with the project communicatons plan, startng with planning for it, generatng it, organizing and sharing it and fnally storing and disposing of it Determine Project Informaton Needs - All needs need to be handled accurately, promptly and in a manner that balances efectveness with cost and efort - Communicate accurately – Means being factually honest as well as presentng informaton in a manner that people are likely to interpret correctly - Communicate promptly – Providing the informaton soon enough so that its useful to the recipient to facilitate tmely decisions - Communicate efectvely – The extent to which the receiver opens, understands and acts appropriately upon the communicaton Establish Informaton Retrieval and Distributon System - Project informaton can be retrieved from many diferent sources - It can also be distributed via many systems - Project management sofware is frequently used for schedule informaton Downloaded by Shaun Mlangeni ([email protected]) lOMoARcPSD|3347332
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Project Meetng Management -PDCA Model - Any process practced repeatedly, focusing on reusing and adaptng things that worked well and avoiding things that did not work well, improves over tme Issues Management The 4 primary types of informaton captured in project meetngs are - Decisions made
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