5 in general a proposal must first be presented a

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§5. In general, a proposal must first be presented, a discussion on this proposal with any modifications will follow, and finally a votation. Consensus decision-making may also be implemented, wherein, discussion of potential proposals is held first, followed by the framing of a proposal, and further modifications until a consensus by the majority is reached. Motions are enacted if the majority votes so, with a quorum being present, unless otherwise stipulated. §6. All Official Fellows are entitled to one (1) vote each. An Official Fellow waives his right when he is not present during the votation of the motion. §7. A General Assembly is conducted at least once (1) an Academic Year to broadcast JO’s activities to the Fellows, present motions of action, get the Fellows insights and vote upon these measures.
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§8. A Special Assembly is conducted other than the date set for but not conducted within twenty (20) days of the General Assembly, with five (5) working days prior notice for important officials’ agenda or a Letter calling for a convocation for its action. §9. A Meeting is the convening of Officials, attendance of whom is required and is open to Honorary Fellows, Patrons and the Advisers, with regards to Organizational matters, such as to plan and review objectives and how to efficiently and effectively execute them. Its types are the following: A. An Official Meeting is the regular convening and may be done on a fortnightly basis. B. A Special Meeting is called by the president or the Adviser on agenda that need immediate resolution. ART. IX. Letters, Certificates and Official Resolutions §1. Letters petitions containing requests and responses from entities and their corresponding grounds. Forms of Letters are the following, but not limited to: A. Excuse B. Explanation C. Resignation D. Proposal E. Constitutional Amendment/Revision F. Reconsider Constitutional Amendment/Revision G. Reconsider an Appointment H. Nominate an adviser I. Nominate an Honorary Fellow J. Election-Related Matters K. Discipline L. Impeach
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§2. The Chief Operating Officer records any disbursement of Letters to any Fellow. These are not processed unless other requisites or attachments (evidences or witness statement) of the letter have not been fulfilled. Letters are submitted within five (5) working days (any day between Monday and Friday) of its disbursal. No correction on a paper shall be done after submission. §3. All completed Letters presented to the Officials except §1(a) to (d.) and (h.) to (j.) are acted upon at the nearest General Assembly after receipt, unless it requests and merits for the convocation of a Special Assembly. §4. Proceedings for all Letters except to the agenda more important than the Letter: A. The assembly proceeds to the agenda more important than the letter. B. The Main Petitioner presents a motion to discuss the Letter. Unanimous consent is required to pass the motion. C. If involved the Chief Executive Officer gives away for the Adviser, the Chief Operating Officer and Chief Marketing and Communications Officer respectively, to preside. The Chief Operating Officer provides a timer for the proper moderation of speaking times.
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